Requirements
Education & Experience:Bachelor’s degree in Business Administration, Languages, or a related field.1 to 3 years of proven experience as a Receptionist, Admin Assistant, or a similar front-desk role.Technical Skills:Proficiency in MS Office (Word, Excel, Outlook, and PowerPoint).Hands-on experience with office equipment (e.g., telephone switchboard systems, printers, scanners).Excellent command of both written and spoken English (additional languages are a plus).Soft Skills & Core Competencies:Exceptional Communication Skills: Professional, polite, and articulate verbal and written communication.Professional Appearance: Maintaining a neat and professional demeanor as the face of the company.Time Management & Multitasking: Ability to prioritize tasks, handle interruptions, and manage time effectively.Problem-Solving & Customer Service Orientation: A proactive attitude with the ability to handle stressful situations or difficult visitors calmly.High level of integrity, discretion, and confidentiality.
Description
Front Desk & Reception Duties:Greet, welcome, and direct visitors, clients, and job applicants appropriately.Answer, screen, and forward incoming phone calls while providing basic information when needed.Manage the incoming and outgoing mail, couriers, and deliveries, distributing them to the correct departments.Maintain a clean, organized, and professional reception area.Administrative Support:Monitor and manage office supplies (stationery, pantry items, etc.) and restock when necessary.Assist in scheduling appointments, managing calendars, and booking meeting rooms.Perform data entry, update company databases, and maintain physical and digital filing systems.Coordinate with external vendors and service providers (maintenance, cleaning, IT support).Assist in drafting emails, formatting memos, photocopying, and scanning documents.Support in coordinating company travel arrangements or corporate events when required.