Site Administrator

Required Skills

The ideal candidate will possess a Bachelor's degree with a minimum of 10 to 15 years of experience in site administration and logistics. Proficiency in computer applications, strong interpersonal and analytical skills, and good English language ability are essential.

Job description / Role Job Type Full Time Job Location Abu Dhabi, UAE Nationality Any Nationality Salary Not Specified Gender Not Specified Arabic Fluency Not Specified Job Function Administration & Secretarial Company Industry Construction Role purpose The job holder is responsible for planning, organizing and controlling all aspects of administrative and logistical work on site in order to support the construction and controls function in the most efficient and cost effective manner. Key accountabilities Supervise staff, plan, organize and prioritize workloads Supervise staff, plan, organize and prioritize workloads within area of specialty so that resources are used effectively and work is completed within set deadlines. Effectiveness in planning, organizing and supervising work Delays in executing work Oversee day-to-day activities of subordinates Oversee the day-to-day activities of subordinates in order to ensure that policies and procedures are correctly followed and duties are completed on time and to the required standards/specifications, taking appropriate actions as required. Conformity to preset policies and procedures Ability to identify non-conformities/work discrepancies Quality of corrective actions taken Coordinate with the head office for staffing and administration Coordinate with the head office for processing staffing needs, handling, collecting, verifying and updating administrative documents and records, receiving and integrating new people and providing assistance to administer salaries to the project workforce. Level of coordination with the head office Delays in processing staffing needs Delays in preparing new staff documents Error free time attendance data Error free payroll Provide prompt logistical services Provide prompt logistical services that include but are not limited to accommodation, catering, transport, telecommunication, conduct audits as needed and react promptly to problems in order to secure the well-being of workers. Delays in providing logistical services Accidents/incidents due to a bad quality of service Prompt reaction to problems Liaise with external parties for logistical service provision Liaise with external parties for logistical service provision (food, accommodation, cleaning, etc.), supervise the quality of the provided service, solve minor/day-to-day problems and escalate major ones. Supervisory skills Ability to solve minor problems Supervise time attendance and overtime control Supervise the collection, reconciliation and reporting of time attendance data, control overtime levels and absences/vacations and notify the Project Manager of any abnormalities to optimize the overtime cost and monitor the productivity rate. Error free time attendance data Accuracy in computing the overtime rate Efficiency in controlling absences/vacation leaves Control site purchases and inventory Control site purchases and inventory control practices, safeguard purchased materials and supplies by supervising their proper reception, storage and dispatch to prevent products disruptions and/or unusual expenses. Stock shortages Purchasing delays Products deterioration/shrinkage Expenses due to poor stock management Control petty cash and on-site payments Control the project's petty cash, monitor and verify on-site payments, handle cash discrepancies and submit reports to the Project Manager in order to control expenses and prevent any potential irregularity. Accuracy of on-site payments Accuracy of the petty cash amount Quality of control on expenses Manage administrative documents and records Manage the proper handling and control of administrative documents and records, make sure that relevant data is entered on BIS and provide required information to internal customers on specific departmental or functional issues in order to support ongoing construction and controls activities. Up-to-date data on BIS Accuracy of provided data and information Timely provision of requested data and information Develop a culture of customer focus and customer care Develop a culture of customer focus and customer care at site administration level and provide recommendations on how to improve provided services to optimize customers satisfaction. Coaching skills Ability to promote a customer focus and customer care culture Provide guidance and support to subordinate staff Provide guidance and support to subordinate staff and act as a point of expertise and reference within own area of specialty. Quality of provided guidance and support Availability whenever needed by subordinates Qualifications, experience and skills BA with a minimum of 10 to 15 years of experience. Computer literate. Good interpersonal and analytical skills. Good English language skill. Apply Now