Description
Booking & Logistics Operations: Manage bookings and container allocations with shipping lines, coordinate inland transportation, monitor the loading process, and send final loading details. Shipping Documentation & Releases: Prepare shipping documents (Commercial Invoices & Packing Lists), track containers, send documents to clients, and manage the Telex Release process. E-Invoicing & E-Systems: Issue and manage electronic invoices via the official E-Invoicing portal.Shipment Tracking: Maintain and update the daily shipment follow-up sheet. Certificates Management: Track, receive, and log all required export/import certificates in Excel. Archiving & Cloud Storage: Scan and digitally archive all shipping documents, VAT forms, foreign trade documents, and support files on Google Drive / Dropbox, as well as maintaining physical hard-copy files. Export Subsidies & Support Files: Prepare comprehensive export subsidy files (including budgets, archive files, and required forms). Customs & Logistics Clearance: Communicate directly with freight forwarders and shipping lines to finalize all customs clearance procedures. Financial Coordination & Billing Invoice Auditing: Review and audit all incoming invoices from shipping lines and freight forwarders. Monthly Accounting Reconciliation: Submit monthly Excel reports to the Accounting Department linking invoice numbers with customs statement numbers.Cost Tracking: Log all freight invoices into the Cost Sheet and follow up with the Accounting Department. Carton Deductions & Statements: Receive carton statements from accounting, forward them to shipping lines to prove them on official forms, and prepare deduction sheets for accounting. Tax Documentation: Share scanned VAT forms directly with the Accounting Department for tax compliance.