Requirements
Requires 10+2 or a graduate degree in any discipline with good computer skills, especially in MS Office and Aconex operating experience. A minimum of 8 years of relevant experience in document control and project administration is mandatory.
Description
Job description / Role
Job Type
Full Time
Job Location
UAE
Nationality
Any Nationality
Salary
Not Specified
Gender
Not Specified
Arabic Fluency
Not Specified
Job Function
Administration & Secretarial
Company Industry
Retail
Functional roles and responsibilities
To provide all the necessary document and data maintenance support to the projects team and manage all the administrative responsibilities as functionally required.
To manage document process for the big size and challenging project or three to four small size projects simultaneously.
Submit all required documents on time (drawings, materials, RFI, CVI, WIR, MSRA, QHSE plans, and reports) for client and consultant approval, and update tracking logs accordingly.
Follow the ATS electronic filing system and manage the documentation system for efficient and orderly storage and retrieval of drawings, documents, and other information.
Share client and consultant commented documents on time with all relevant parties, with PM/CM approval.
Manage project records in compliance with ISO 9001 standards and participate in QAQC internal and external audits.
Receive tender documents and material specifications from project managers, examine the requirements, and coordinate with the client and consultant for clarifications.
Prepare the daily manpower and task report with assistance from the project team.
Prepare the weekly and monthly site progress report in coordination with the project team and planning engineer.
Prepare and update the project dilapidation and snag list based on data provided by the project team.
Maintain the project petty cash and submit petty cash claims on time to ensure smooth project operations.
For small projects without an assigned storekeeper, prepare material requisitions with the help of the project team and project QS, and maintain the project assets register.
Coordinate with the supply chain for project document submissions and required information for the operation and maintenance manual.
Ensure the project operation and maintenance manual is prepared with all required information as per ATS or client-provided format.
Education, certification and continued education
10+2 or graduate in any discipline
Good computer skills especially in MS Office
Aconex operating experience
8+ years relevant experience
Years of experience
8+ years relevant experience
About the Company
Established in 1979, Al Tayer Group is a privately-held, diversified company with operations in 12 countries in the Middle East and beyond. With over 7,800 employees from 95 different nationalities, the Group has its headquarters in Dubai, UAE.
Al Tayer Group operates leading, quality-focused businesses in automobile sales and service, luxury and lifestyle retail, perfumes and cosmetics distribution, engineering as well as interiors contracting. The Groups portfolio includes several of the worlds leading brands such as Armani, Bvlgari, Banana Republic, Ford, Ferrari, Gucci, Gap, Harvey Nichols and Maserati. The Group operates over 180 stores across multiple markets in the Middle East. In addition, Al Tayer Group has investments in commercial real estate, contracting, supply chain management, precision tools manufacturing and travel agency services.
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