Requirements
Candidates must have a Bachelor’s degree or diploma in Business Administration or a related field, with 4-6 years of experience in administration, executive support, or office coordination, preferably in the UAE. Essential skills include strong organizational and time-management abilities, excellent written and verbal communication, proficiency in Microsoft Office Suite, and the ability to handle confidential information with discretion. Familiarity with UAE business culture is an advantage.
Description
Job description / Role
Job Type
Full Time
Job Location
Dubai, UAE
Nationality
Any Nationality
Salary
Not Specified
Gender
Not Specified
Arabic Fluency
Not Specified
Job Function
Administration & Secretarial
Company Industry
Insurance
About the role
A leading insurance brokerage firm in Dubai is seeking a highly organised and proactive executive assistant to support senior management and ensure smooth day-to-day administrative operations. This is a dual-role opportunity that combines office management responsibilities with executive-level support, offering exposure to both internal operations and client-facing activities. The ideal candidate should be detail-oriented, possess strong communication skills, and be keen to grow professionally within the insurance industry.
Key responsibilities
Act as the first point of contact for client queries, providing professional and courteous service.
Manage and maintain administrative files, including agreements with insurance providers and service vendors.
Coordinate with outsourced employment service providers on visa, labour, and related documentation.
Handle daily office administration tasks, including coordination with IT support, printing, procurement, and facility maintenance.
Maintain and manage the CEO’s calendar, appointments, and meeting schedules.
Assist in drafting documents, correspondence, and reports.
Learn and support internal insurance processes and maintain a working knowledge of key insurance products.
Efficiently use insurance company portals and adapt to new software and systems as needed.
Preference given to candidates familiar with UAE culture, ideally raised in the UAE.
Requirements
Bachelor’s degree or diploma in Business Administration or related field.
4–6 years of experience in administration, executive support, or office coordination roles, preferably within the UAE.
Strong organizational and time-management skills with attention to detail.
Excellent communication skills, both written and verbal.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
Ability to handle confidential information with discretion.
Proactive and willing to learn about insurance operations and systems.
Familiarity with UAE business culture is an advantage.
Benefits
What we offer
Offered salary: 6 - 7 K AED per month plus other benefits as per labour law.
Collaborative and supportive work environment.
Opportunities for professional growth and development within the insurance sector.
Hands-on exposure to operations and client servicing in a reputed brokerage.
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