Requirements
The ideal candidate will possess a Bachelor's degree in Art History, Fine Arts, or Arts Administration, along with 1-3 years of experience in a commercial gallery, luxury retail, auction house, art advisory, or similar client-facing role. Flexibility for evenings and weekends is required for events. Experience in sales support, retail operations, or hospitality in a high-end environment and familiarity with the Middle East art and design market are advantageous. Strong client relationship development, independent work capability, effective time management, and excellent communication skills are essential.
Description
The Gallery Associate supports the daily operations, sales efforts, artist relations, and administrative functions of the gallery. This role is client-facing and detail-oriented, requiring strong communication skills, organization, and a professional presentation aligned with the gallery's brand and market positioning. Qualified candidates should be highly personable, proactive, and motivated.Role responsibilities:Sales and Client RelationsDrive revenue and cultivate long-term collector relationships in Doha and internationally by delivering exceptional client service, learning regional and global design trends, utilizing POS systems accurately, and supporting structured sales reporting and logistics coordination.Greeting and assisting collectors, advisors, designers, and walk-in visitorsProviding consistent, professional client engagement both in person and via written correspondencePresenting artwork accurately and confidentlyMaintaining detailed and current client records within the CRM system; preparing invoices, consignment agreements, and related sales documentationCoordinating shipping, framing, and installation logisticsSupporting sales initiatives at exhibitions and art fairsConducting timely follow-up communications with prospective collectorsMaintaining organized records of all sales activities and inquiriesMeasures of Success:Accurate and timely POS transaction processingCRM database consistently updated and organizedSales documentation prepared without errorClient follow-up conducted within a couple of hoursWeekly and monthly sales reports submitted on schedulePositive client feedback and professional presentationActive participation in events leading to sales engagementExhibition & Gallery OperationsSupport the gallery exhibition and commercial curatorial process to the highest professional standards while assisting precise inventory control, effective merchandising presentation, safe artwork handling, and high attention to detail for artwork logistics and local shipping.Support all aspects of exhibition planning and execution led by Director and Collections Manager, including artwork intake, condition reporting, checklist preparation, wall label production, and inventory updatesAssist with installation and deinstallation of exhibitions, ensuring proper handling and care of artworksGallery space must be maintained in a clean, organized, and presentation-ready condition at all timesAccurate records of inventory, pricing, and exhibition materials will be maintained throughout each day and exhibition cycleMeasures of Success:Zero preventable artwork damage incidentsInventory accuracy always maintainedSupport exhibitions install and deinstall to remain on scheduleGallery maintained to high merchandising and visual standardsAccurate and complete condition reportingAssist in successful coordination of shipping without delay or compliance issuesAdministrative SupportProvide organized, detail-driven administrative and POS support—including accurate sales reconciliation and reporting—that sustains efficient daily operations and compliant financial documentation.Support daily administrative functions including correspondence, record-keeping, documentation management, payment tracking, and file organizationArtist files, consignor agreements, and contracts will be maintained in orderly digital and physical systemsTrack payments, deposits, and outstanding balances and coordinate relevant documentation with accounting personnelOffice operations, including supplies and general administrative organization, will be maintained efficientlyMeasures of Success:Accurate daily POS reconciliationMonthly sales reports delivered on timeOrganized and accessible contract and artist filesMinimal administrative or financial documentation errorsOutstanding payments tracked and reported accuratelyTimely responses to administrative inquiriesMarketing & CommunicationsTo enhance the gallery's brand presence within Doha's cultural landscape and abroad by supporting consistent marketing execution, aligning communications with contemporary local and international design sensibilities, and actively participating in gallery events and community engagement.Support marketing initiatives by preparing and scheduling social media contentUpdating website inventory and exhibition pagesCoordinating artwork photography documentationAll marketing materials must align with the gallery's brand voice and visual standardsEnsure artwork images, captions, and pricing information are accurate prior to public outreachMeasures of Success:Consistent and timely social media execution as led by DirectorAccurate website inventory updates as approved by Collections ManagerOn-schedule distribution of marketing materialsProfessional support during events and openingsOrganized guest lists and event coordinationStrong visual presentation aligned with gallery brandArtist & Vendor CoordinationMaintain professional and proactive coordination with artists, designers, vendors, and logistics partners—both locally and internationally—ensuring timely reporting to Director and Collections Manager.When necessary, coordinate communications between the gallery and represented artists, ensuring smooth management of shipments, payments, inventory documentation, and exhibition logisticsLiaise with framers, installers, art handlers, and shipping vendors to ensure timely and professional execution of servicesArtist reports and sales summaries will be prepared accurately and delivered in a timely mannerMeasures of Success:Timely processing of artist paymentsAccurate preparation of artist sales reportsEfficient vendor scheduling and coordinationOn-time shipment and return of artworksProfessional communication with artists and service providersPositive and ongoing working relationships with key vendorsQualificationsBachelor's degree in Art History, Fine Arts, Arts Administration, or related field preferred1–3 years of experience in a commercial gallery, luxury retail environment, auction house, art advisory, design showroom, or similar client-facing setting preferredFlexibility required for evenings and weekends for exhibition openings, VIP previews, art fairs, and special eventsAvailability during installation and deinstallation periodsExperience in sales support, retail operations, or hospitality within a high-end environment is an assetFamiliarity with the Middle East art and design market is advantageousAwareness of contemporary local and international art and design trendsProven record of developing and maintaining positive client relationshipsAbility to work within a team and independently with limited supervisionAbility to exercise considerable independent judgement, action, tact and initiativeEffective time management skills and the ability to multi-task the various responsibilities inherent in this positionExcellent oral and written communication skillsAbility to lift 12 kgsFluent English required; Arabic is an advantage