Requirements
Candidates must have a minimum of 5 years of professional experience as a Personal Assistant, Executive Assistant, or in a related executive-support role. Proven experience managing calendars, correspondence, and stakeholder coordination at a senior level is required, along with strong organizational and project-tracking skills. Excellent communication skills and proficiency in both Arabic and English are mandatory.
Description
The ideal candidate will act as a key coordination point between the Chief Office and internal/external stakeholders, driving follow-through on priority actions and maintaining a well-organized, agile executive environment.ResponsibilitiesYou will manage diaries and coordinate meetings, ensuring efficient scheduling and prioritization of the Chief's timeYou will coordinate and track priority initiatives and key action items within the Chief Office, ensuring timely follow-up and execution across stakeholdersYou will support the Chief Office in managing strategic priorities, communications, and day-to-day operational flow to ensure alignment and efficiencyYou will liaise with senior internal and external stakeholders on behalf of the Chief Office, maintaining a high level of professionalism, discretion, and responsivenessYou will monitor incoming requests, correspondence, and matters requiring Chief attention, helping prioritize and escalate issues appropriatelyYou will support the planning, coordination, and follow-through of high-priority meetings, projects, and cross-functional initiativesYou will proactively identify coordination gaps, pending actions, and operational bottlenecks, helping drive resolution and momentum across initiativesYou will maintain oversight of key deliverables and timelines related to strategic projects and leadership prioritiesYou will contribute to creating a well-organized, agile, and responsive Chief Office environment that supports effective decision-making and executionYou will manage confidential and sensitive information with the utmost discretion and professional judgmentYou will process expense reports, invoices, and reimbursements related to the Chief OfficeYou will maintain organized filing systems and document repositories for easy retrieval of key materialsYou will manage administrative tasks for the Chief as needed, handled with appropriate discretionYou will coordinate internal and external events, offsites, and functions hosted or attended by the ChiefYou will oversee the Chief Office and its facilities, ensuring a well-organized and functional working environmentQualificationsYou will have a minimum of 5 years of professional experience as a Personal Assistant, Executive Assistant, or in a related executive-support roleYou will have proven experience managing calendars, correspondence, and stakeholder coordination at a senior levelYou will have strong organizational and project-tracking skills, with high attention to detail and discretion in handling sensitive mattersYou will demonstrate excellent communication skills and the ability to liaise confidently with senior internal and external stakeholdersProficiency in Arabic and English is mandatoryUAE Nationals ONLY