Description
Job description / Role
Job Type
Full Time
Job Location
Abu Dhabi, UAE
Nationality
Any Nationality
Salary
Not Specified
Gender
Not Specified
Arabic Fluency
Not Specified
Job Function
HR, Recruitment & Training
Company Industry
Retail
About Al-Futtaim
Established in the 1930s, Al-Futtaim is one of the most diversified and progressive privately held regional businesses, headquartered in Dubai. Operating across more than 20 countries, the Group spans automotive, financial services, real estate, retail and health. With more than 40,000 employees, Al-Futtaim represents over 200 of the world’s most recognised brands, including Toyota, Lexus, IKEA, ACE and Marks & Spencer. Driven by its purpose to enrich lives and elevate communities, Al-Futtaim focuses on digital innovation, AI, sustainable growth and strategic partnerships, creating long-term value for customers, communities and partners while building a responsible legacy for future generations.
Overview of the role
The HR Executive role is designed to support the HRBP and store management with various HR and administrative tasks. The role is vital to ensure a smooth onboarding process, maintain clear communication and updated records, and assist with the implementation of HR policies and procedures. The role contributes to efficient payroll management, oversight of staff schedules, and promotes employee engagement and development initiatives. Additionally, the HR Executive plays a key role in supporting audits, coordinating logistics for employees, and liaising effectively with the HRSS team, ensuring continuity and integration across the business unit.
What you will do
Onboarding
Meet and greet new joiners on their first day and ensure they receive their Hej induction pack and all necessary administration materials, such as badges, uniforms, locker keys, access cards, and fingerprint registration.
Work closely with the HRSS team to ensure new joiners' user and email accounts are created and shared with their line managers.
Policy and communication
Communicate store policies, procedures, and internal announcements as directed by the HRBP.
Assist store line managers in understanding and implementing policies and procedures.
Respond to employee queries on various HR matters with support from the HRBP.
HR administration
Collect company property such as keys, uniforms, and cards from leavers.
Maintain attendance records, overtime, turnover percentages, sick leaves, nationality mix, recruitment tracker, Emirati turnover, and holiday records.
Ensure correct and accurate staff schedules in liaison with the Staff Planning Specialist.
Provide HR and admin support to store management, including documentation and approval processes.
Archive in-store office documents for easy retrieval.
Reporting and analysis
Consolidate monthly payroll and leave reports by reviewing store exceptions daily.
Produce KPI reports to aid in business decision-making and control.
Prepare PowerPoint presentations for general meetings and other requirements.
Engagement and development
Organize employee engagement activities, social events, conduct focus groups, and gather feedback to boost morale and retention.
Support the execution and implementation of the I-Conduct plan.
Collaborate on HR projects and cross-functional initiatives to build a high-performing organization aligned with business strategy.
Support and compliance
Assist in preparing for audits and provide supporting evidence as needed.
Negotiate with vendors and obtain quotations for office supplies.
Coordinate travel and hotel arrangements for employees requiring emergency leave.
Required skills to be successful
Strong communication and interpersonal abilities.
Proficiency in using MS Office applications.
Understanding of HR processes and systems, preferably with SAP knowledge.
Ability to negotiate and liaise with vendors and internal stakeholders.
What qualifies you for the role
Bachelor's degree in business administration or related field.
3 to 4 years of experience in a similar role, especially as an HR Generalist.
Excellent communication and interpersonal skills.
Proficiency in MS Office and a good command of the English language.
Preferred knowledge of SAP and country labor laws.
Capable of planning, organizing, and implementing tasks effectively.
We’re here to provide excellent service but a little help from you can ensure a five-star candidate experience from start to finish.
Before you click “apply”: Please read the job description carefully to ensure you can confidently demonstrate why this opportunity is right for you and take the time to put together a well-crafted and personalised CV to further boost your visibility. Our global talent acquisition team members are all assigned to specific businesses to ensure that we make the best matches between talent and opportunities. We not only consider the requisite compatibility of skills and behaviours, but also how candidates align with our values of respect, integrity, collaboration, and excellence.
As part of our candidate experience promise, we also want to make ourselves available to you throughout the application process. We make every effort to review and respond to every application.
About the Company
Established in the 1930's, the Al-Futtaim Group initially operated as a trading enterprise. Rapid development throughout the 1940's and 50's saw it establish itself regionally as an integrated commercial, industrial and services organisation, positioning itself one of the leading business houses in the lower Gulf region. Today, it operates collectively over 40 companies bearing the Al-Futtaim name, dominates many market segments in the UAE, and has expanded its sphere of operation to include Bahrain, Kuwait, Qatar, Oman and Egypt.
The Group comprises a diverse range of strategically positioned operating subsidiaries and associate companies, structured to give the Al-Futtaim Group the flexibility and versatility to keep ahead of local competition while keeping pace with the ever-evolving global business scenario. The Groups continued investment in world-class systems technology is clear evidence of its commitment to maintain leading edge performance and service delivery.
The success of the Al-Futtaim Group can be attributed to a business approach that combines the ability to change with the traditional values of integrity, service and social responsibility that define its core business philosophy. This, linked with the Groups belief in decentralisation, gives the heads of the operating companies a high degree of functional autonomy and authority, providing the Group with essential flexibility, and individual employees a clearly defined work culture and sense of responsibility.
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