Requirements
Requires at least 3-5 years of experience as a Legal Secretary in an international or reputable law firm, with experience supporting senior lawyers and managing complex legal billing. Proficiency in legal applications, document management systems, and advanced Microsoft Office skills is essential, along with strong organizational, communication, and client service skills.
Description
Job description / Role
Job Type
Full Time
Job Location
Abu Dhabi, UAE
Nationality
Any Nationality
Salary
Not Specified
Gender
Female
Arabic Fluency
Not Specified
Job Function
Administration & Secretarial
Company Industry
Legal Services
We are seeking an experienced Legal Secretary to join the Abu Dhabi office of a leading international law firm.
This is an excellent opportunity to provide high-level legal and administrative support to senior legal professionals within a fast-paced, transactional practice. The successful candidate will be responsible for delivering exceptional secretarial support, managing complex billing processes, producing high-quality legal documentation and ensuring the smooth day-to-day operation of a busy legal team.
Responsibilities:
1. Provide comprehensive legal secretarial and administrative support to senior lawyers.
2. Manage busy and ever-changing diaries, meetings, conference calls and domestic and international travel arrangements.
3. Draft, amend, format and proofread legal documents, correspondence, reports and presentations to a high standard.
4. Coordinate client onboarding, conflict checks, matter openings and matter closures.
5. Manage complex legal billing, including time entry, pre-bill reviews, narrative amendments and coordination with the Finance team.
6. Organise client meetings, prepare meeting materials and assist with event coordination where required.
7. Maintain electronic and physical filing systems, legal records and document management processes.
8. Coordinate document production, courier services and other administrative support with internal business services teams.
9. Maintain client information and handle confidential matters with the highest level of professionalism and discretion.
10. Provide proactive support across the legal team and assist with additional administrative responsibilities as required.
Requirements:
1. At least 3-5 years' experience as a Legal Secretary within an international or reputable law firm.
2. Experience supporting senior lawyers in a busy legal practice.
3. Previous exposure to corporate, finance, transactional or other commercial practice areas would be advantageous.
4. Strong experience managing complex legal billing, including time recording, pre-bill reviews and billing coordination.
5. Excellent legal document production, formatting and proofreading skills.
6. Experience using legal applications and document management systems such as iManage, Elite 3E, Aderant, Intapp, Chrome River or similar.
7. Advanced Microsoft Office skills, particularly Word, Outlook, Excel and PowerPoint.
8. Excellent organisational, communication and client service skills, with the ability to manage multiple priorities and deadlines.
9. Professional, proactive and highly organised, with exceptional attention to detail and the ability to maintain strict confidentiality.
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About the Company
MENA Recruit came to fruition in response to a growing need for international legal talent in London and Dubai. Its initial focus began in the Legal sector, evolving as a service provider for other sectors such as Administration, Marketing, Business Development, HR, IT, Finance and C-Suite positions.
Over the last two decades, with roots firmly planted in the Middle East and operations expanding into the APAC region, MENA Recruit has gained intuitive industry knowledge and expertise. With its unique, people-focused approach, the firm has yielded competitive advantage for its clients and rewarding careers for the professionals it has supported throughout the years.
The company is dedicated to delivering the highest quality of talent and service to its clients while working tenaciously towards helping them achieve higher retention rates. For this reason, MENA Recruit is considered by both candidates and clients as a consultant in the truest sense of the word, offering guidance to both people and organizations on how to adapt to the constant change in market conditions and how to anticipate present and future challenges.
Presently, MENA Recruit provides services to organizations and professionals in the United Arab Emirates, Saudi Arabia, Bahrain, Oman, Qatar, Kuwait, Singapore, Hong Kong, Australia, and the United Kingdom.
With such an extensive global reach, strong brand value, decades of expertise, and an innovative approach towards business challenges, it’s clear why MENA Recruit is the partner of choice for both in-house recruiters and candidates internationally.
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