Requirements
Requires strong experience in a legal sector or other professional services environment. Must be proficient in all Microsoft Office software packages (Word, Excel, Outlook, PowerPoint, Access, Teams), with strong technical and document management skills. Must be able to manage complex diary and calendar management, problem-solve based on standard operating procedures, and possess high-level organizational and communication skills.
Description
The Legal Secretary will provide efficient and effective administrative services to fee earners assigned (Partners, Senior Associates and equivalents)This role is based in Abu Dhabi exclusively.Main responsibilities:Manage and coordinate all aspects of tasks assigned (e.g. meetings, events, travel, etc.)Client intake administration (e.g. Anti-Money Laundering (AML), engagement letters)Provide billing support to attorneysHandle complex diary management, call handling/gate-keeping and meeting organization for external meetings (utilize General Admin Services (GAS) for internal meetingsManage in-box, assist with email filing into iManage, as well as supporting on hard copy filingSupport client activities and is in direct contact with clients and their assistantsBuild and co-ordinate relationships with Center Services, other Baker McKenzie secretaries and teams. Utilize and review materials from Service Centers to ensure efficiency and accuracyDocument production for urgent jobs which are not suitable to be done by Document ServicesManage competing deadlinesProvide administrative support at meetings, capturing outputs and following up as needed; may be assigned specific tasks / objectives for action as outputs of meetingSupport junior members acting as buddy/mentorUndertake specific practice group tasks and requirementsSkills and experience:Strong experience working in a legal sector or other professional services environmentProficient, through job-related training and work experience Strong technical skills, including proficiency in all software packages (Word, Excel, Outlook, PowerPoint, Access, Teams)Able to manage complex diary and calendar management activitiesStrong document management skillsAble to problem solve based on standard ways of operatingHigh-level organizational skillsProactively seek to upskillAble to establish and maintain effective working relationships; a team playerStrong communication skills, both written and verbalAble to provide continual attention to detail in completing assignmentsBilingual (Arabic / English) is preferredReports to: Office ManagerPosition Type: In MarketDevelopment Framework: Business Support