The Inventory Controller - External Vendors is responsible for overseeing all virtual vendor inventory balances and
transaction activity across systems and external vendor manufacturing locations, with a focus on loose stone (diamond,
gemstone, pearl) inventory supplied for production. This role serves as the central control point for inventory visibility,
reconciliation, and integrity, ensuring inventory outcomes are accurate, validated, and aligned with financial reporting
and audit requirements. The Inventory Controller owns the end-to-end validation and reconciliation of inventory
positions, ensuring discrepancies are investigated, documented, and resolved to closure. By developing a comprehensive
understanding of the processes and cross-functional activities that drive inventory transactions, this role drives
collaboration and accountability to maintain inventory accuracy, minimize discrepancies and loss, and ensure sustained
audit compliance.
Key Accountabilities
Virtual Vendor Inventory Control & Visibility
Own end-to-end visibility and control of inventory positions across all virtual vendor locations, ensuring alignment between operational, system, and financial records
Track and validate inventory movement, including transfer transactions between internal systems and vendor locations, ensuring full traceability and transaction integrity
Oversee vendor branch inventory (e.g., TIFCOMP, SSTOCK), including ad hoc counts and validation activities
Manage vendor loss requests and execute inventory adjustments in compliance with control standards
Partner with Diamond & Gem Supply Planning to monitor safety stock levels and coordinate replenishment actions
Identify and escalate risks impacting inventory accuracy, discrepancies, and loss, ensuring adherence to SOX, CODC, and internal control requirements
Inventory Reconciliation, Audit & Discrepancy Closure
Own end-to-end reconciliation of inventory balances between internal systems and vendor-reported inventory
Prepare reconciliation outputs supporting financial reporting and audit validation, ensuring results are accurate and approval-ready
Consolidate discrepancy findings and validate inventory impacts, leveraging root cause analysis provided by the Diamond & Gemstone Operations Analysts
Troubleshoot and resolve Work Order status 94 (WO94) issues impacting inventory alignment 40%
Drive timely resolution and closure of discrepancies and develop variance explanations and adjustment recommendations for Management review
Inventory Control Enhancement & Cross-Functional Alignment
Identify control gaps and transaction integrity risks impacting virtual vendor inventory
Translate reconciliation findings into targeted inventory control enhancements to reduce discrepancy risk and improve transaction integrity
Develop a holistic understanding of cross-functional processes (Planning, Operations, Product Development, IT, etc.) that drive inventory transactions, ensuring control alignment across inputs
Partner cross-functionally (Finance, IT, Planning, Operations, USGDC, PD, IDP) to embed control requirements and improve end-to-end transaction flow
Monitor control effectiveness and provide visibility into risks, trends, and improvement actions to Management
Required Qualifications
Bachelor’s degree (Finance, Accounting, Supply Chain, or related field)
5+ years of experience in inventory control, audit, finance, or supply chain operations, with demonstrated ownership of reconciliation and control processes
Strong experience with inventory reconciliation and discrepancy resolution; or audit support and control frameworks (e.g., SOX, CODC)
Strong analytical and problem-solving skills, with the ability to understand complex transaction flows across systems and processes
Advanced proficiency in Excel and experience working with ERP systems (e.g., JDE or equivalent)
Demonstrated ability to partner cross-functionally and influence stakeholders across Operations, Finance, IT, Planning, and Product teams
Strong communication skills, with the ability to connect operational details to inventory outcomes and control requirements
Preferred Qualifications
Experience supporting or leading inventory audits, cycle count programs, and variance investigations
Familiarity with stone, component, or product-level, multi-location inventory management in a manufacturing or supply chain environment
Exposure to process mapping or end-to-end workflow analysis across multiple functions
Lean / Six Sigma or continuous improvement experience
The hiring range for this position ranges from $108,000 - $127,500. The rate of pay offered will be dependent upon candidates' relevant skills and experience.