Requirements
Answer and manage incoming calls and emails on behalf of the executives.Gather and organize necessary information to support executive decisions and daily operations.Use office and scheduling software to maintain calendars, set appointments, and coordinate meetings.Arrange and coordinate meetings, ensuring all materials and logistics are prepared in advance.Provide updates and reminders to executives regarding schedules, deadlines, and follow-ups.Maintain accurate and organized records, files, and documentation.Work collaboratively with various departments to support executive needs and ensure smooth workflow.Maintain a professional and composed demeanor while handling multiple tasks and high-volume communications.
Description
Global Pacific Support is seeking a reliable and highly organized Executive Secretary to join our team. In this key role, you will provide administrative and executive support, manage schedules, prepare communications, and ensure smooth day-to-day operations. The ideal candidate will have excellent communication skills, strong attention to detail, the ability to multitask effectively, and a proactive approach to handling responsibilities.