✨ AI Summary
The FF&E Manager will oversee all aspects of Furniture, Fixtures, and Equipment (FF&E) for projects, from review of briefs and design development through to installation and handover. Responsibilities include collaborating with designers and architects, ensuring FF&E selections meet project requirements and budget, developing procurement strategies, identifying and evaluating suppliers, negotiating terms, and managing the procurement process. The role also involves coordinating FF&E activities with design, procurement, logistics, and site teams, tracking manufacturing and delivery, ensuring quality compliance, and supervising installation and rectification works.
Key qualifications include a Bachelor's degree in interior design, Architecture, or Project Management, with 10-15 years of experience in FF&E management, particularly in hospitality, residential, commercial, and luxury projects. A strong understanding of furniture manufacturing, materials, finishes, procurement processes, and supplier management is essential. Proficiency in relevant software, excellent negotiation, communication, and stakeholder management skills are required. The candidate will also be responsible for budget management, cost estimation, value engineering, and reporting project status.
Review project briefs, drawings, specifications, mood boards, and FF&E schedules.
Ø Collaborate with Interior Designers, Architects, and Project Managers during design development.
Ø Ensure FF&E selections align with project concepts, functionality, budget, and client expectations.
Ø Participate in design review meetings and provide technical recommendations.
Ø Coordinate approval of samples, mock-ups, and materials with clients and consultants.
Ø Develop procurement strategies an
Requirements
Bachelor’s degree in interior design, Architecture, Project Management, or related field.
· 10 years of experience in FF&E management, interior fit-out, hospitality, residential, commercial, luxury projects.
· Strong knowledge of furniture manufacturing, materials, finishes, and procurement processes.
· Experience with supplier management and international sourcing.
· Excellent project management and budget control skills.
· Proficiency in AutoCAD, Excel, ERP systems, procurement software, and design documentation.
· Strong negotiation, communication, and stakeholder management skills.
· Strong experience in Commercial, retail, hospitality, or residential fit-out projects.
· Professional Coordination of FF&E with Interior architectural elements, MEP services, Joinery and millwork.
· Knowledge of local and international FF&E suppliers and manufacturers.
· Strong knowledge of Material Sourcing, Quality standards, Cost benchmarking and compliance requirements.
· Knowledge of Reading and interpreting Layout drawings, FF&E schedules, Specifications and BOQs.
· Professional Development and management of detailed FF&E schedules.
· Experience in Coordination between designers, suppliers, procurement, and site teams.
· Ability of Managing FF&E activities from concept through installation.
· Evaluating material quality, finishes, workmanship and Ensuring compliance with specifications and standards.
· Experience in coordination with Interior Designers, Project managers, Procurement teams, Suppliers and manufacturers and Clients and consultants.
Description
Review project briefs, drawings, specifications, mood boards, and FF&E schedules.
Ø Collaborate with Interior Designers, Architects, and Project Managers during design development.
Ø Ensure FF&E selections align with project concepts, functionality, budget, and client expectations.
Ø Participate in design review meetings and provide technical recommendations.
Ø Coordinate approval of samples, mock-ups, and materials with clients and consultants.
Ø Develop procurement strategies and procurement schedules.
Ø Identify, evaluate, and prequalify suppliers and manufacturers.
Ø Request quotations and conduct commercial evaluations.
Ø Negotiate pricing, payment terms, warranties, and delivery schedules.
Ø Prepare purchase orders and procurement documentation.
Ø Maintain strong relationships with local and international suppliers.
Ø Prepare FF&E budgets and cost estimates.
Ø Monitor procurement costs against approved budgets.
Ø Analyze quotations and recommend cost-effective alternatives.
Ø Support value engineering initiatives.
Ø Report variances and recommend corrective actions.
Ø Coordinate FF&E activities with design, procurement, logistics, and site teams.
Ø Track manufacturing progress and supplier commitments.
Ø Monitor delivery schedules and installation programs.
Ø Ensure successful integration of FF&E works with fit-out construction activities.
Ø Attend project progress meetings and provide status updates.
Ø Ensure all products meet approved specifications and project requirements.
Ø Review shop drawings, material submittals, and samples.
Ø Conduct factory inspections were required.
Ø Verify compliance with applicable codes, standards, and client specifications.
Ø Manage quality issues, defects, and corrective actions.
Ø Coordinate shipping, customs clearance, warehousing, and deliveries.
Ø Monitor site readiness before deliveries.
Ø Supervise FF&E installation activities.
Ø Ensure proper protection of installed items.
Ø Coordinate snagging and rectification works.
Ø Maintain FF&E schedules and procurement trackers.
Ø Prepare procurement reports and project dashboards.
Ø Ensure proper filing of contracts, warranties, manuals, and certificates.
Ø Maintain vendor databases and approved supplier lists.
Ø Provide regular progress reports for management.
Ø Act as the primary point of contact for FF&E matters.
Ø Manage client approvals and design signoffs.
Ø Coordinate with consultants, contractors, suppliers, and end users.
Ø Address client concerns and provide timely resolutions.
Ø Support project handover and close-out processes.
Ø Recommend approved suppliers and manufacturers.
Ø Evaluate supplier performance and vendor selection.
Ø Review and approve quotations within delegated authority limits.
Ø Negotiate commercial terms with suppliers.
Ø Approve material samples and mock-ups in coordination with the design team.
Ø Request corrective actions from suppliers and subcontractors.
Ø Coordinate delivery and installation schedules.
Ø Escalate procurement, quality, and schedule risks to management.
Ø Approve FF&E documentation, reports, and progress updates.
Ø Recommend value engineering solutions for management approval.