Requirements
Bachelor's degree in Mechanical or Civil Engineering. Minimum 5 years of experience in MEP, Facilities Management (FM), or Civil procurement, preferably within the UAE or GCC market. Advanced written and verbal communication skills. Strong expertise in end-to-end tender lifecycle management. Advanced negotiation and commercial management skills. High emotional intelligence with the ability to effectively manage internal and external stakeholders. CPP, PMP, or CIPS certification is an added advantage.
Description
Job PurposeTo procure the required materials, ADHOC services, annual maintenance contracts, supplies and equipment's for Enova operations within the assigned country, Conducting detailed commercial analysis of the quotations and complying with project requirements and to prepare all the relevant contract documentation and coordinate with suppliers to ensure delivery of optimal quality and cost-effective materials and services in line with the organization's needs and comply with approved policies and standards.Key AccountabilitiesPurchasing NeedsAnalyze the organization's materials, services, annual maintenance contracts, supplies and equipment procurement needs in the assigned geography to support in the development of comprehensive purchasing plans and activities to meet the Company's requirements within the required timeframesTenderingControl the tender cycle and documentations ensuring compliance with approved standards and policies.Prepare and organize requests for proposals and quotations and analyze offers from suppliers.Sourcing new potential suppliers, maintain the Monthly List of approved vendors (AMLS) category and specialty wise.Provide support in executing tendering process and raising purchase orders (POs) as directed by the line manager, to obtain and evaluate competing bids from suppliers/vendors and source optimal terms and conditions for supplies and services.Assist in shortlisting preferred suppliers according to the organization's requirements in terms of quality, price, specifications and delivery and payment terms, and provide recommendations to the line manager on a suitable supplier, to ensure selection of the most appropriate supplier in compliance with Enova's procurement policies and procedures.Materials and Services Purchase Obtaining the requirements from the site, clarifying the technicalities, coordinating site visits, obtaining proposals within the timeline, updating the prices in the systemAnnual maintenance contracts. Obtaining the requirements from the site like scope of work, bill of quantity and service level agreement, coordinating site visits, obtaining proposals within the timeline, and rise POs.Obtaining the requirements from the site like scope of work, bill of quantity and service level agreement, coordinating site visits, obtaining proposals within the timeline and prepare the commercial and technical comparison.NegotiationsAssist the line manager in negotiations as required with selected suppliers/ vendors on price in order to obtain the highest discount for supplies/services to achieve cost savings and optimally utilize Enova's budgets.Enhance Company's cash flow by obtaining and improving payment terms with vendors.Preparing of monthly report for saving and other achievements.Market IntelligenceAnalyze and monitor the market practices including price benchmarking, identification and monitoring of key spending areas and prioritization of purchasing activities and make recommendations to the line manager to ensure cost optimization.Internal and External RelationsManage & lead the Qualified Partner Program (QPP) and Supplier Relation Ship Management (SRM) program.Coordinate with key vendors and suppliers to enable building effective partnership and to assist in negotiation process.Liaise with internal departments as required to identify their procurement needs, specifications, quantities, etc. and follow-up with them on a regular basis to ensure timely procurement of materials.Coordinate with Accounts Payable section to ensure accurate and timely payment of invoices, as necessary for the business with the supplier.Coordinate and follow-up with the Legal and Compliance department on a regular basis regarding review of contracts from a legal perspective and incorporate the necessary changes as required, to ensure compliance with required regulations.Policies, Systems, Processes & ProceduresFollow all relevant departmental policies, processes, standard operating procedures, and instructions so that work is carried out in a controlled and consistent manner.Statements and ReportsAssist in the preparation of timely and accurate reports to meet and department requirements, policies, and standards.Update the approved suppliers list on a regular basis and reflect the best providers in the marketplace to facilitate ease of accessibility when required.Quality, Health, Safety, & Environment Ensure all relevant quality, health, safety and environmental procedures, instructions and controls are adhered to so that the safety of employees, quality of products/services and environmental compliance can be guaranteed.Comply with / support the company asset management strategy applicable for its contract.Related AssignmentsPerform other related duties or assignments as directed.Qualifications, Experience & SkillsBachelor's degree in Mechanical or Civil Engineering.Minimum 5 years of experience in MEP, Facilities Management (FM), or Civil procurement, preferably within the UAE or GCC market.Advanced written and verbal communication skills.Strong expertise in end-to-end tender lifecycle management.Advanced negotiation and commercial management skills.High emotional intelligence with the ability to effectively manage internal and external stakeholders.CPP, PMP, or CIPS certification is an added advantage.