Description
Job description / Role
Job Type
Full Time
Job Location
Fujairah, UAE
Nationality
Any Nationality
Salary
Not Specified
Gender
Not Specified
Arabic Fluency
Not Specified
Job Function
Administration & Secretarial
Company Industry
Property & Real Estate
We are seeking a motivated, detail-oriented Emirati national to join our team as administrative coordinator.
This role is designed to nurture local talent, provide hands-on exposure to UAE’s real estate and asset management industry, and support our operations with efficiency, professionalism, and the continuous-improvement mindset that defines KAIZEN.
Key responsibilities
Administration & operations
Coordinate daily office workflows, scheduling, and meeting logistics across departments
Prepare, review, and organize documents, reports, correspondence, and presentations in both Arabic and English
Maintain accurate digital and physical filing systems, ensuring easy retrieval and compliance with company standards
Track and process incoming communications, inquiries, and internal requests, routing them appropriately and following up to ensure timely resolution
Assist with onboarding, record-keeping, and internal coordination to support team efficiency
Stakeholder & community support
Serve as a professional point of contact for internal teams, owners, residents, and government entities
Support coordination with owners’ associations, community committees, and service providers — reflecting KAIZEN’s commitment to transparent, engaging community management
Assist in preparing meeting agendas, taking minutes, and following up on action items
Help coordinate community engagement, sustainability initiatives, and internal events
Data & process support
Assist with data entry, basic reporting, and tracking of operational KPIs using company systems and dashboards
Support the preparation of budgets, service charge notices, and compliance-related documentation
Help streamline administrative processes — embracing the Kaizen mindset to suggest improvements, reduce waste, and increase efficiency
Ensure strict confidentiality of financial, community, and stakeholder information
Emiratisation & national development
Participate in structured learning and mentorship to build career-ready skills in real estate, asset management, and business administration
Represent KAIZEN with pride and professionalism, contributing to our goal of building a workforce that reflects and serves the UAE community
Stay updated on UAE laws, regulations, and initiatives relevant to our industry — including RERA, JOPS, and local governance standards
Requirements
Must be an Emirati national (UAE citizen)
University qualification; relevant certification in business administration, secretarial practice, or real estate is a plus
Fluency in Arabic and English (written & spoken) — essential
Strong computer literacy: MS Office (Word, Excel, PowerPoint, Outlook) and general digital tools
Excellent organizational skills, attention to detail, and ability to multitask
Positive attitude, willingness to learn, and commitment to continuous improvement
Good communication and interpersonal skills — able to interact respectfully with all levels of stakeholders
Knowledge of UAE culture, government protocols, and local practices is highly valued
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