Description
Job description / Role
Job Type
Full Time
Job Location
UAE
Nationality
Any Nationality
Salary
Not Specified
Gender
Not Specified
Arabic Fluency
Not Specified
Job Function
Administration & Secretarial
Company Industry
Education & Training
About NYU Abu Dhabi
NYU Abu Dhabi is pioneering a new model of higher education for a global world, dedicated to excellence in teaching and research and to advancing cooperation and progress on humanity’s shared challenges. Drawing on the strengths of the NYU global network, it offers an outstanding liberal arts and sciences education to students from the United Arab Emirates, the United States, and around the world, with a distinctive focus on intercultural understanding and leadership. It supports innovative research and graduate education programs that push forward the frontiers of knowledge and respond in powerful and interdisciplinary ways to vital global and local challenges.
Position summary
Applications are welcome from all qualified candidates. In line with UAE regulations, Emirati candidates are encouraged to apply.
New York University Abu Dhabi (NYUAD) seeks to appoint a Center Manager reporting to the Director, Center for Brain and Health.
The Center Manager provides administrative and organizational support for the day-to-day running of NYUAD’s Abu Dhabi Center for Brain and Health (CBH), Precision Medicine Aspire Research Institute (ADPMARI), and Rokers Vision Lab. This role provides an optimal level of organization and management of lab and center operations, procedures, and reports that facilitates effectiveness and efficiency. In handling multiple projects simultaneously, by generating data-driven reports and presentations for the faculty and principal investigators, and by meeting deadlines, this role ensures that numerous stakeholders receive comprehensive administrative support at the highest level; by demonstrating a comprehensive knowledge of university policies, procedures, and operations, and an understanding of NYU Abu Dhabi’s role within NYU and the field of international higher education.
The manager is a key role responsible for overseeing and optimizing the operational and resource management functions within the organization. This position plays a crucial role in ensuring the seamless execution of day-to-day activities, financial management, strategic planning, and resource optimization. The ideal candidate will have a strong background in operations management, resource planning, and a proven track record of implementing effective processes to enhance organizational efficiency.
Job responsibilities
Project management of NYUAD’s ADPMARI, CBH projects and ad-hoc projects:
Organize requirements gathering sessions with the stakeholders, establish project plan with information on the processes, deliverables, costs, risks, assumptions and dependencies
Create project schedule with planned dates, sequences of the activities, and milestones
Communicate with stakeholders from all the participating universities and industry partners
Organize progress update meetings with stakeholders, run review meetings, establish a dashboard highlighting progress updates, circulate the dashboard with stakeholders weekly or monthly and organize and maintain databases, files, documents, repositories
Measure project progression and performance to ensure that the milestones and deliverables are aligned with the project plan
Regularly log and report risks, issues, schedule updates, project progress and status
Track and update deliverables, schedules, risks and issue log
Resource planning:
Manage and facilitate internal strategy development efforts (managing stakeholders and aligning internal strategy); and support the development of reports, memoranda, and presentations
Analyze data and metrics to make informed decisions and continuously improve processes
Implement proactive measures to address potential challenges in operations and resource planning
Lead the development and execution of resource planning processes to ensure optimal utilization of personnel, equipment, and other resources
Monitor and analyze resource allocation and utilization, making recommendations for improvements as needed
Develop and schedule activities in accordance with Center’s goals, objectives and funding limitations
Collaborate with the Office of General Counsel and the Collaborations Team to develop MOU and research agreements with collaborators
Monitor Center activities for effectiveness to develop improved methods; devise evaluation methodology and implement
Analyze results and recommend and/or take appropriate action
Provide effective leadership to the operations team, fostering a collaborative and results-oriented work environment
Develop and mentor team members, ensuring their professional growth and alignment with organizational goals
Strategic operations and administration management:
Establish and maintain a collaborative inter-institutional relationship with different collaborators
Work closely with cross-functional teams to ensure seamless coordination and communication across departments
Collaborate with key stakeholders to understand their resource needs and align operational strategies accordingly
Identify opportunities for process improvement and operational efficiency, implementing best practices to enhance productivity
Streamline workflows and procedures to minimize waste and reduce operational costs
Manage the Center’s external engagements including advisory board members, committee members, prospective sponsors/partners etc.
Responsible for all Center outreach activities and reporting mechanisms including periodic reports, financial statements and Center progress reports for management or external stakeholders, advisory board etc.
Develop and implement comprehensive operational strategies to support the organization's overall objectives
Collaborate with senior leadership to align operations with the company's long-term goals
Manage short- and long-term center planning, administrative function to support and lead Center to success
Manage day-to-day Center operations to ensure timely delivery of Center activities
Use effective methods to review and improve operations in coordination with the Research Institute and the Division of Science
Identify and mitigate operational risks to ensure business continuity
Stay informed about industry trends and advancements in operations management
Manage interview process and participate in interviews for prospective academic hires
Communicate interview results with candidates
Oversee hiring process for successful candidates
Prepare and submit required paperwork to Academic hiring team for CID clearance and follow-up on hiring process
Communicate HR matters with candidates where required
Responsible for onboarding process for the Center’s academic hires, seating arrangement, access cards, IT onboarding and EPRO and Concur training etc.
Financial and grants management:
Act as a delegate of authority (DOA) for the center budget, ensuring effective management and allocation of financial resources in alignment with organizational goals and priorities
Control financial processes and reporting
Track all budgets and manage sub-awards/external grants across all 3 funds (fund 72, fund 73 and fund 76)
Review and approve all Center budget spending in E-pro, Concur reimbursements and travel
Review, track and advise on faculty budget spend for Center PI and Co-PI
Establish budget control system for controlling expenditures in accordance with budget allocations to monitor spending on sub-projects and advise on fund availability for PI and each of the Co-PIs
Ensure financial best practices and policies are being followed by all PIs and researchers
Advise PI and Co-PIs on all relevant budgetary needs making sure the Center is most effectively using funds
Conduct analysis, projection, and forecasting of all expenses and provide justification for deviations in forecasting for the annual report
Engage with Procurement, Finance, Pre-awards and Post-awards offices to resolve any budgetary discrepancies, re-budget between categories, closing POs, return to budget of canceled POs etc. and ensure best practice guidelines as well as accuracy in tracking, projecting and forecasting costs
Events and communications management:
Oversee travel and visitor arrangements for advisory board members, invited speakers etc. in coordination with NYUAD travel team and travel exception committee
Plan the financial aspects of an event such as securing sponsorships, negotiating prices with vendors, and planning budgets
Maintain direct contact with personnel of various outside organizations and NYUAD departments to coordinate Center events, including accounting for expenses, generating chart fields for registration fees, and collecting payment from participants
Write communication and promotional literature for distribution such as Center brochure, event flyers and web content and coordinate design, printing, distribution and dissemination
Work with External Affairs teams on press releases and event promotion
Required education
Bachelor's degree in a related field
Required experience
3+ years experience in a comparable position in university or corporate, or a similar role
Superior written and oral communications skills in English
Ability to prioritize and to handle multiple projects on tight deadlines, organized work habits, consistent accuracy, and attentiveness to detail
Professional maturity and judgment consistent with leadership-support responsibilities, including exceptional discretion, confident communications skills, and a capacity for resourceful initiative in a team context
Advanced business computing and internet skills
Expertise with Microsoft Office Suite
Motivate initiatives on team management and collaborations
Experience in a setting requiring confidentiality and a high level of professional conduct
Experience supporting multiple functions and proven track record of successfully managing concurrent duties and assignments
Ability to function autonomously and multitask effectively in an area still in "start-up" phase i.e. policies and processes require further development
Preferred education
Master's degree
Other information about NYUAD
NYU Abu Dhabi is a degree-granting research university with a fully integrated liberal arts and science undergraduate program in the arts, sciences, social sciences, humanities, and engineering. NYU Abu Dhabi, NYU New York, and NYU Shanghai form the backbone of NYU’s global network university, an interconnected network of portal campuses and academic centers across six continents that enable seamless international mobility of students and faculty in their pursuit of academic and scholarly activity. This global university represents a transformative shift in higher education, one in which the intellectual and creative endeavors of academia are shaped and examined through an international and multicultural perspective. As a major intellectual hub at the crossroads of the Arab world, NYUAD serves as a center for scholarly thought, advanced research, knowledge creation, and sharing, through its academic, research, and creative activities.
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