Requirements
Perform basic office support, including answering phones, responding to inquiries, and performing clerical/data entry tasks. Maintain files, schedule appointments, and order supplies. Requires a Bachelor's degree in public or business administration and 1-3 years of secretarial experience. Proficiency in word processing, record maintenance, receptionist skills, and data entry is necessary.
Description
Summary Of Functions Perform a range of basic office support activities for a unit/department, such as answering phones and directing calls, Respond to inquiries and perform routine clerical, data entry, and/or word processing work as assigned.Essential Duties & Responsibilities Answer telephones, route calls, take messages, and provide general information; greet and direct visitors; answer routine inquiries; maintain log of inquiries as required. Open and route incoming mail; distribute correspondence and other material to department staff/faculty. Perform a variety of routine typing assignments as appropriate to the position; May operate a personal computer to draft basic correspondence, enter data, and print letters, labels, reports, and/or other materials; type and mail form letters. Copy and/or duplicate materials as requested; may oversee day-to-day operation of copy machine. Establish, maintain, process, and/or updates files, records, and/or other documents. Perform specialized services of a routine clerical/administrative nature in strict accordance with established procedural guidelines, as appropriate to the position. Schedule or assist in scheduling appointments, meetings, and/or conferences, as appropriate to the position. Order, stock, and distribute office supplies. Run various routine errands, as required, for the unit/department. Perform miscellaneous job-related duties as assigned.Qualifications & Experience Bachelor's degree in public administration, business administration or any other related discipline 1-3 years of experience related to the secretarial field.Knowledge & Skills Ability to understand and follow specific instructions and procedures. Ability to prepare and print routine correspondence, labels, and/or other basic written material. Skill in the use of operating basic office equipment. Record maintenance skills. Receptionist skills. Ability to maintain calendars and schedule appointments. Word processing and/or data entry skills.Working Conditions Work is normally performed in a typical interior/office work environment. No or very limited physical effort required. No or very limited exposure to physical risk.SupervisionReports to: DeanSubordinates: N/A