Executive Administrative Assistant

Join our Commercial & Investment Banking team as an Executive Administrative Assistant where you will have the opportunity to work in a high-paced organization. This role offers daily interaction with executive level internal clients across various lines of businesses, providing a platform for professional growth and skill enhancement.  Be part of a team that values structure, attention to detail, and quality focus.

As an Executive Administrative Assistant in Commercial & Investment Banking, you will possess structure, attention to detail, quality focus, high energy and flexibility to a high-paced organization. You will need to work well in a team environment, be able to represent the senior leaders and team with professional courtesy and acumen, and deliver flawless work output.  Your daily routine also includes interactions with various executive level internal clients across 

Job responsibilities 

• Maintain complex, dynamic calendars across multiple time zones for 5-7 executives (MD/ED/VP); proactively resolve conflicts and propose solutions 

• Manage coordination and logistics for internal and external meetings (in-person and virtual), including scheduling, rooms, technology, attendee management, pre-reads, and follow-ups 

• Organize internal and external events end-to-end, including room strategy, catering, visitor logistics, and transportation 

• Arrange and coordinate complex domestic and international travel with accuracy, efficiency, and contingency planning 

• Screen incoming calls and messages; triage appropriately while exercising discretion and care in handling information 

• Process T&E expense claims for team members, ensuring compliance with policies and timely submission/approval 

• Support staff onboarding and offboarding, including system access coordination, supplies, space/logistics, and team communications 

• Draft and edit high-quality emails and communications for audiences at all levels; ensure tone and accuracy align to senior leadership expectations 

• Maintain department documents (e.g., executive bios and key reference materials) 

• Operate independently, anticipate upcoming deadlines, flag risks early, and communicate issues or delays in advance 

• Assist with editing spreadsheets and presentations; coordinate printing/binding and meeting materials preparation as needed for client engagements 

Required qualifications, capabilities, and skills 

• At least five years of administrative experience supporting busy leaders and teams 

• Advanced organization skills with the ability to manage shifting priorities and tight deadlines 

• Strong discretion and sound judgment in confidential situations; demonstrated comfort engaging with senior stakeholders

• Excellent interpersonal, written, and verbal communication skills 

• Strong proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word); confidence troubleshooting day-to-day issues 

• Working knowledge of AI productivity tools (e.g., Copilot) to deliver work efficiently and at speed, and to help executives drive high-quality deliverables 

• Professional phone etiquette and the ability to prioritize competing demands, especially calendar management 

Preferred qualifications, capabilities, and skills 

• College degree is a plus
• Experience supporting Managing Director level (or equivalent) and above 
• Prior experience within Investment Banking or a fast-paced, client-facing environment 

Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.