Requirements
A Bachelor's degree or equivalent education and experience is required. Candidates must have a minimum of 3-5 years of progressively responsible administrative experience supporting senior leadership, preferably in higher education or a complex organizational environment. Proficiency in Microsoft Office Suite, excellent organizational and time management skills, strong communication abilities, and the capacity to handle confidential information with discretion are essential.
Description
Job description / Role
Job Type
Full Time
Job Location
UAE
Nationality
Any Nationality
Salary
Not Specified
Gender
Not Specified
Arabic Fluency
Not Specified
Job Function
Administration & Secretarial
Company Industry
Education & Training
Position summary
NYU Abu Dhabi is pioneering a new model of higher education for a global world, dedicated to excellence in teaching and research and to advancing cooperation and progress on humanity’s shared challenges. Drawing on the strengths of the NYU global network, it offers an outstanding liberal arts and sciences education to students from the United Arab Emirates, the United States, and around the world, with a distinctive focus on intercultural understanding and leadership. It supports innovative research and graduate education programs that push forward the frontiers of knowledge and respond in powerful and interdisciplinary ways to vital global and local challenges.
Applications are welcome from all qualified candidates. In line with UAE regulations, Emirati candidates are encouraged to apply.
New York University Abu Dhabi (NYUAD) seeks to appoint an Executive Administrator, Administration and Operations reporting to the Assistant Provost of Academic Administration, Resource Planning, and Implementation.
This position provides comprehensive administrative and organizational support to the Vice Provost as well as the Office of the Provost. The role performs a wide range of administrative duties in support of the Provost. The incumbent ensures effective coordination of executive operations, stakeholder engagement, and office management functions in support of senior leadership and high-level academic stakeholders.
The incumbent plays a critical role in facilitating communication, managing complex schedules and logistics, coordinating cross-institutional activities (including Abu Dhabi and New York offices), and supporting strategic academic and institutional initiatives. The position requires a high level of professionalism, discretion, and the ability to manage multiple priorities in a dynamic environment.
Job responsibilities
Executive support & stakeholder engagement
Provide high-level administrative support to the Vice Provost and the Office of the Provost.
It also includes select support for Nobel Laureates and senior academic leaders as needed.
Manage and cultivate relationships with external stakeholders, partners, and community members.
Coordinate executive communications, meetings, and engagement activities.
Serve as a liaison between leadership and internal/external constituencies to ensure timely follow-up and effective relationship management.
Administrative operations & coordination
Manage complex calendars and coordinate scheduling for senior leadership.
Organize travel arrangements (domestic and international), prepare itineraries, and manage meeting logistics.
Coordinate with university offices in Abu Dhabi and New York to facilitate cross-campus initiatives.
Prepare correspondence, maintain records, document meeting minutes, and ensure appropriate tracking of action items.
Project & initiative support
Support departmental and institutional initiatives and projects as needed.
Assist in organizing materials, tracking progress, preparing reports, and coordinating meetings.
Financial & procurement support
Process and maintain records of expenses, reimbursements, and financial documentation.
Coordinate transportation requests while maintaining strict confidentiality.
Manage procurement-related activities, including purchasing and payment processing, in accordance with university policies.
Office management & operational support
Provide office coverage and administrative support for both the Office of the Provost.
Maintain office supplies, coordinate mail and deliveries, process forms, and ensure smooth day-to-day office operations.
Communication & documentation support
Create and update organizational charts, PowerPoint presentations, briefing materials, and other communication documents.
Respond to inquiries and resolve routine and moderately complex administrative issues in consultation with supervisors when necessary.
Required education
Bachelor’s degree or equivalent combination of education and experience.
Required experience
Minimum 3–5 years of progressively responsible administrative experience supporting senior leadership, preferably within higher education or a complex organizational environment.
Demonstrated ability to support senior leadership in a fast-paced environment.
Excellent organizational and time management skills.
Strong written and verbal communication skills.
Ability to handle sensitive and confidential information with discretion.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
Strong attention to detail and follow-through.
Ability to coordinate across multiple offices and time zones.
Other information about NYUAD
NYU Abu Dhabi is a degree-granting research university with a fully integrated liberal arts and science undergraduate program in the arts, sciences, social sciences, humanities, and engineering. NYU Abu Dhabi, NYU New York, and NYU Shanghai form the backbone of NYU’s global network university, an interconnected network of portal campuses and academic centers across six continents that enable seamless international mobility of students and faculty in their pursuit of academic and scholarly activity. This global university represents a transformative shift in higher education, one in which the intellectual and creative endeavors of academia are shaped and examined through an international and multicultural perspective. As a major intellectual hub at the crossroads of the Arab world, NYUAD serves as a center for scholarly thought, advanced research, knowledge creation, and sharing, through its academic, research, and creative activities.
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