Requirements
Candidates must possess a Bachelor's degree in Business Administration, Office Management, or Communications, with a minimum of 5-7 years of experience as an executive assistant or executive secretary supporting C-level leadership. Prior experience in fast-paced environments like exhibitions, events, consulting, corporate services, or government coordination is preferred. Excellent written and verbal English communication skills are essential, with Arabic being a strong advantage. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is required, and familiarity with SharePoint, Google Drive, or task management tools like Trello or Asana is a plus.
Description
Job DescriptionThis is a full-time, on-site Office Manager role based in Doha, Qatar. The Office Manager will oversee daily administrative operations, manage office equipment, and ensure smooth functionality of office processes. Responsibilities include maintaining office systems, coordinating with clients and staff, providing exceptional customer service, and managing administrative tasks to support organizational goals.Qualifications:Oversee daily office operations and administrative activitiesManage office supplies, equipment, and maintenanceCoordinate schedules, meetings, and appointmentsSupervise administrative staff and support team productivityMaintain office records, files, and documentation systemsHandle correspondence, phone calls, and internal communicationsSupport budgeting, expense tracking, and invoice processingCoordinate with vendors, service providers, and clientsEnsure office policies and procedures are followedOrganize travel arrangements and company events when requiredMonitor health, safety, and workplace compliance standardsResolve administrative issues and improve office efficiencySupport HR tasks such as onboarding, attendance, and leave trackingPrepare reports, presentations, and operational updates for managementMaintain a professional and organized work environmentWhat are we looking for:Bachelor's degree in Business Administration, Office Management, Communications, or a related field.Minimum 5–7 years in an executive assistant or executive secretary role supporting C-level leadership.Prior experience in a fast-paced environment such as exhibitions, events, consulting, corporate services, or government coordination is preferred.Excellent written and verbal communication in English (Arabic is a strong advantage).Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook); familiarity with SharePoint, Google Drive, or task management tools (Trello, Asana) is a plus.