✨ AI Summary
The Admin role involves greeting and assisting visitors, directing them to the appropriate personnel, and providing administrative support to departments. Key responsibilities include managing phone calls, maintaining the reception area, handling mail and deliveries, ensuring office security, ordering supplies, scheduling meetings, and keeping visitor records. The position requires a Bachelor's Degree in Business Administration or equivalent, 1-3 years of relevant experience, proficiency in Microsoft Office Suite, and excellent communication skills.
Requirements
-Bachelor Degree in business Administration or equivalent. -1-3 years’ Proven work experience as a Front Office Representative or similar role-Proficiency in Microsoft Office Suite-Hands-on experience with office equipment (e.g. fax machines and printers)-Professional attitude and appearance-Solid written and verbal communication skills
Description
§ Greet and welcome customers and external guests.§ Direct visitors to the appropriate person and meeting rooms.§ Assist some departments in administrative work.§ Answer, screen and forward incoming phone calls.§ Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)§ Provide basic and accurate information in-person and via phone/email§ Receive, sort and distribute daily mail/deliveries and correspondences § Maintain office security by following safety procedures and controlling access via the reception desk.§ Order front office supplies and keep inventory of stock.§ Update calendars and schedule meetings and meeting rooms reservations§ Keep updated records of visitors, mentioning their information, visit reason, timings and concerned departments.