Requirements
Requires a Bachelor's degree in Business Administration, Engineering, or Information Management, and 3-7 years of relevant experience in document control. Proficiency in document management systems like Aconex or SharePoint is essential, along with a strong understanding of document control procedures, revision control, and distribution. Excellent organizational and communication skills are also necessary.
Description
HanmiGlobal Saudi is seeking a detail-oriented Document Controller to support the document control functions across our projects. The Document Controller will be responsible for maintaining accurate and organized project documentation, ensuring documents are properly received, registered, distributed, stored, and archived in accordance with company and client requirements. The role involves close coordination with project teams, consultants, contractors, and other stakeholders to ensure an efficient flow of project documentation.Key ResponsibilitiesMaintain and update project document registers, logs, and tracking systemsReceive, review, register, and distribute project documents in accordance with established proceduresEnsure all documents are properly filed, version-controlled, and easily accessibleTrack document revisions, approvals, submissions, and outstanding actionsCoordinate with project teams, consultants, contractors, and other stakeholders regarding document submissions and requirementsEnsure documents are distributed to the relevant parties in a timely mannerMaintain electronic and hard-copy filing systems and ensure proper document archivingSupport the preparation of document control reports and status updatesEnsure compliance with company and client document control procedures and requirementsAssist project teams during audits and inspections by providing the required documentationFollow up on missing, overdue, or incorrectly submitted documents and coordinate with the relevant parties for resolutionPerform other document control and administrative duties as required by the project teamRequirementsRequirements Bachelor's degree in Business Administration, Engineering, Information Management, or a related discipline. 3-7 years of relevant experience in document control, preferably within construction, engineering, infrastructure, or consultancy projects. Proficient in document management systems such as Aconex, SharePoint, or equivalent platforms. Good understanding of document control procedures, document registers, revision control, and document distribution. Strong organizational skills with excellent attention to detail and accuracy. Good communication and interpersonal skills, with the ability to coordinate effectively with project teams and various stakeholders. Ability to manage multiple documents, submissions, and deadlines in a fast-paced project environment. Familiarity with PMC, PMO, construction, or consultancy environments is an advantage