Description
Executive Assistant (Remote Executive Support)Remote | Full-Time | Executive Support | U.S. Business HoursHiring for Our ClientOur client is seeking a highly organized and proactive Executive Assistant to support executive leadership and help keep day-to-day operations running smoothly. This role is ideal for someone who excels at calendar management, executive communications, meeting coordination, and administrative support in a fast-paced remote environment.The ideal candidate is detail-oriented, dependable, resourceful, and capable of managing multiple priorities with minimal supervision.Key ResponsibilitiesExecutive Calendar ManagementManage executive calendars and scheduling across multiple time zonesCoordinate meetings, appointments, and business commitmentsResolve scheduling conflicts and prioritize executive time effectivelyPrepare agendas, reminders, and meeting materialsExecutive CommunicationsManage and organize executive inboxesDraft, edit, and proofread emails, reports, and internal communicationsCoordinate communication between executives, team members, and external stakeholdersEnsure timely follow-up on action items and requestsTravel & Logistics CoordinationArrange domestic and international travel when requiredCoordinate flights, accommodations, transportation, and itinerariesManage travel changes and last-minute adjustmentsTrack and reconcile travel-related expensesAdministrative & Operational SupportPrepare presentations, reports, and business documentsOrganize and maintain digital files and recordsProcess expense reports and administrative requestsSupport ongoing projects and operational initiativesHandle ad hoc executive support tasks as neededMeeting CoordinationSchedule and coordinate virtual meetingsPrepare meeting materials and briefing documentsTake meeting notes and distribute action itemsTrack follow-ups and ensure accountability on key tasksRequired Qualifications2+ years of experience as an Executive Assistant, Administrative Assistant, Virtual Assistant, Operations Coordinator, or similar roleExperience supporting managers, directors, executives, or leadership teamsStrong organizational and time-management skillsExcellent written and verbal communication skillsAbility to work independently in a remote environmentHigh level of professionalism, reliability, and attention to detailPreferred QualificationsExperience supporting executives in startups, agencies, professional services, or remote organizationsExperience managing multiple calendars and competing prioritiesExperience coordinating meetings across international time zonesFamiliarity with executive operations and project coordinationTechnical SkillsMicrosoft Office Suite (Outlook, Word, Excel, PowerPoint)Google Workspace (Gmail, Calendar, Docs, Sheets, Drive)Collaboration & Project Management Tools:SlackNotionAsanaTrelloSimilar platformsVideo Conferencing:ZoomMicrosoft TeamsGoogle MeetWhat Success Looks LikeExecutive schedules remain organized and optimizedMeetings, communications, and projects are coordinated efficientlyAdministrative processes run smoothly with minimal oversightLeadership receives proactive support and timely follow-upPriorities stay organized and deadlines are consistently metIdeal CandidateHighly organized and detail-orientedReliable and accountableStrong communicatorResourceful problem solverSelf-motivated and proactiveComfortable managing multiple prioritiesHandles confidential information with professionalism