Requirements
High School Diploma/GED required with 5+ years of relevant experience. Minimum of 3 to 5 years of Administrative Assistant experience in a corporate setting is necessary. Must have in-depth knowledge of business procedures, letters, and report formats. Ability to read and comprehend instructions, write correspondence and memos, and communicate clearly and professionally is essential. Must be able to handle sensitive information with integrity and confidentiality, possess strong problem-solving skills, work well in a team, be organized and detail-oriented, and juggle multiple tasks accurately.
Description
Job Overview JOB DESCRIPTION The Senior Administrative Assistant has developed specialized administration-specific skills through job-related training and considerable on-the-job experience. They can provide support to their team with a limited degree of supervision. They can act as an informal resource for colleagues with less experience. They are skilled in a range of processes, procedures, and systems. ResponsibilitiesKey Tasks and Responsibilities:Type and proofread documents, correspondence, and formsCarry out varied assigned tasks requiring knowledge of office protocol and demonstrate an understanding of the organization, policies program, and procedure related to the work of the officeCoordinate and set up meetings and conferences, arrange travel, and work on special projects Maintain the schedule of one or more individuals Set up and maintain a manual and electronic filing system Maintain office supplies and other materials required for departments or project activity Answer the telephone, take, and relay messages, and address routine and non-critical issues or route them to the appropriate person Coordinate and process general administrative work such as timesheets, vacation requests, supply requisitions, etc. Photocopy, fax, and scan documents as required Assure effective mail and package distribution Assist Employees and Managers with general administrative requests Perform additional assignments under the supervisor's directionOrganize and schedule meetings and appointmentsCarry out administrative duties such as filing, typing, copying, binding, scanning, etc. Produce and distribute correspondence memos, letters, fax, and formsReview/answer emails as neededMaintain up-to-date employee holiday records for the teamMaintain a contact listOrder office suppliesSpecial projects as assigned QualificationsEssential Qualifications and Education: High School Diploma/GED5+ years of relevant experienceMinimum of 3 to 5 years of Administrative Assistant experience in a corporate settingIn-depth knowledge of business procedures, letters, and report formatsAbility to read and comprehend instructions, to write correspondence and memosAbility to write, speak, and interact clearly and professionally with all levels of management as well as external clientsCan handle sensitive information with the highest degree of integrity and confidentialityStrong sense of urgency and problem-solving skillsAbility to work well with a team and support other admins as requiredExtremely organized and detail-orientedAbility to juggle multiple tasks with superb accuracy Knowledge of business procedures, letters, and report formatsProficient in Microsoft Office - PowerPoint, Excel, Word, and Outlook About UsOur ingenuity fuels daily life. Together, we've forged some of the most trusted partnerships across the energy value chain to make what was once just an idea a reality: laying subsea infrastructure thousands of feet below sea level, installing platforms hundreds of miles from shore, using our expertise to design and build offshore wind infrastructure, and reshaping the onshore landscape to deliver the energy products the world needs safely and sustainably.For more than 100 years, we've been making the impossible possible. Today, we're driving the energy transition with more than 30,000 of the brightest minds across 54 countries.