Project Officer

Required Skills

This job might be for you if you have the below skills and qualifications:  Bachelor’s degree in Business Administration, Project Management, Public Administration, Finance, Accounting, Logistics, Supply Chain Management, or a related field.Desirable Skills/ExperienceExperience implementing routine administration and coordination processes.Experience maintaining administrative databases.Experience providing administrative and logistical support to meetings and facilitating information exchange.Experience in project administration is an advantage.Hands-on experience handling procurement requests is an advantage.Key Competencies Required Core competenciesAccountability: Collaborates with team members, taking responsibility for both individual and team success and seeks feedback to improve performance. Meets deadlines consistently and follows ethical guidelines.Collaboration and Communication: Conveys information clearly and ensures the recipient understands the message. Fully engages in conversations and shares relevant information to support informed decision-making.Respect and Inclusion: Acknowledges team members' contributions and collaborates effectively with diverse colleagues. Demonstrates flexibility and openness, supporting inclusive approaches that encourage full participation.Results and Impact Orientation: Proactively identifies challenges and demonstrates effective problem-solving; Consistently fulfills commitments and respects the organization’s mission and values. Adapts to new processes, emerging technologies and evolving requirements to maintain efficiency.Functional and Technical CompetenciesAnalytical, Critical and Systems Thinking: Analyzes information from multiple sources to identify trends, draw conclusions, and provide actionable recommendations.Monitoring and Reporting: Has a good understanding of monitoring data collection tools and approaches (and/or financial monitoring) and reports anomalies; composes concise and coherent sentences that effectively convey key messages and supports ideas with evidence.Data Analysis, Management and Visualization: Verifies data accuracy and consistency, addresses simple errors, summarizes and organizes data, and interprets basic trends using available systems and evolving data methodologies to support decisions or activities.Planning and Organizing: Plans and manages multiple priorities and deadlines independently, using time management tools to stay on track, and effectively balances competing tasks while adjusting as needed.Project / Program Management: Collaborates with team members to resolve project-related issues and tracks project milestones and budgets, identifying potential delays.

About WorldFish  WorldFish is an international research organization working to transform aquatic food systems to reduce hunger, malnutrition, and poverty. It collaborates with international, regional, and national partners to co-develop and deliver scientific innovations, evidence for policy and knowledge to enable equitable and inclusive impact for millions who depend on fish and other aquatic foods for their livelihoods and nutrition. Our work in countries advances progress on multiple 2030 Sustainable Development Goals through science and innovation, with a vision of healthy people, healthy planet and shared prosperity.    About the PositionUnder the supervision of the Country Representative the Project Officer is responsible for serving as a distributing information within the project, documenting review meetings, clarifying requests, managing visitor logistics, and administering contractor contracts to support efficient engagement and collaboration. The role ensures the delivery of quality services by maintaining donor funding data, arranging travel logistics, updating project records, and compiling data for reporting. The Project Officer supports effective project execution through streamlined communication, accurate record management, and reliable logistical support.Key ResponsibilitiesMain Purpose of Job:Provide information to and maintain project management tracking system in coordination with other teams to ensure timely implementation within budgets.Execute operational administrative tasks related to procurement, logistics, contracts and payments, including handling requests for IT, to enable efficient completion of project objectives.Gather, verify and maintain project databases and filing systems, including budget to ensure documents are complete and easily available, and expenditures align with available budgets and procedures.Provide logistical and administration support in the organization of workshops, project meetings and training to ensure smooth delivery of events, including the arrangement of travel.Support day-to-day administrative operations for RedSeaFish project and Abbassa Center Main engagement, collaboration and communication responsibilities: Serve as help desk contact point for projects for routine queries and responses.Distribute received information within the project as directed by supervisor to support efficient flow of internal communication.Record and track project review meetings within the project team to document discussions and decisions for successful project implementation.Communicate and clarify requests and service details with other teams, consultants and partners, to ensure alignment and a seamless exchange of information and execution of tasks. Welcome and guide visitors, managing their logistics and schedules during their stay to ensure effective use of their time.Administer contractor contracts by collaborating with other teams to create contracts, review deliverables, and process payments, ensuring adherence to policies and deadlines.Main responsibilities in the delivery of timely and quality services:Arrange logistical and travel plans for team members, visitors, and workshop participants, including handling visas, hotel bookings, and claims, to ensure efficient and timely travel according to policies.Maintain and regularly update shared project folders, databases, and filing systems, to ensure reliable institutional and project record management.Collate project data for periodic reporting as required.