Assistant Event Manager

Required Skills

The ideal candidate will have a Bachelor's degree in a relevant field and 3-6 years of experience in event management, operations, hospitality, or project coordination. Experience supporting large-scale corporate events, strong project management, organizational, communication, and stakeholder management skills are essential. Proficiency in Microsoft Office and event management platforms is required, with fluent English being mandatory and Arabic being a strong advantage.

Job description / Role Job Type Full Time Job Location Dubai, UAE Nationality Any Nationality Salary Not Specified Gender Not Specified Arabic Fluency Not Specified Job Function Administration & Secretarial Company Industry Travel, Hotel & Tourism Role summary The assistant events manager will support the planning, coordination, and execution of Creators HQ’s year-round events, workshops, creator meetups, partner activations, and flagship initiatives, including the 1 Billion Followers Summit. This role requires a highly organized and proactive professional who can manage multiple projects simultaneously, coordinate with creators, partners, vendors, and internal teams, and ensure seamless event delivery from planning through execution. The ideal candidate is passionate about the creator economy, thrives in fast-paced environments, and has experience supporting high-profile events involving VIPs, government stakeholders, media representatives, creators, and international guests. Key responsibilities Event planning & coordination Support the end-to-end planning and execution of Creators HQ events and programs. Assist in developing event timelines, project plans, run sheets, and operational checklists. Coordinate logistics, venue requirements, registrations, transportation, accommodation, and event materials. Ensure all event deliverables are completed within agreed timelines. Stakeholder management Coordinate with creators, speakers, partners, sponsors, vendors, and suppliers. Support guest management, invitations, confirmations, and attendance tracking. Assist in VIP and delegation coordination before and during events. Act as a key point of contact for event stakeholders and participants. On-ground event operations Support event setup, registration desks, guest flow, backstage operations, and venue management. Coordinate event staff, volunteers, and suppliers on-site. Monitor event execution and proactively resolve operational issues. Ensure a high-quality attendee experience throughout all events. Program & community events Support the delivery of workshops, networking events, creator meetups, and educational programs. Assist in managing event calendars and scheduling. Coordinate creator engagement activities and member experiences. Reporting & administration Maintain event budgets, quotations, purchase requests, and vendor documentation. Prepare post-event reports, attendance summaries, feedback analysis, and recommendations. Track event KPIs and support continuous improvement initiatives. Requirements Bachelor's degree in event management, marketing, hospitality, communications, or related field. 3–6 years of experience in event management, event operations, hospitality, or project coordination. Experience supporting conferences, exhibitions, summits, or large-scale corporate events. Strong project management and organizational skills. Excellent communication and stakeholder management abilities. Experience working with VIPs, senior executives, and external partners. Proficiency in Microsoft Office and event management platforms. Fluent English required; Arabic is a strong advantage. Skills & competencies Event planning & logistics Stakeholder management Vendor & supplier coordination Registration & guest management Budget tracking & administration Problem solving under pressure Attention to detail Multitasking & time management Team collaboration Professional communication Apply Now