Requirements
Bachelor's degree required, preferably in business administration, accounting, finance, or supply chain. Requires one to three years of experience in purchasing, procurement, vendor management, contract administration, or accounting, with experience in multiple areas preferred. Must possess strong analytical, negotiation, and problem-solving skills, effective English communication, attention to detail, ability to manage multiple tasks and deadlines, and proficiency in Microsoft Excel. Experience with university systems (Oracle, PaymentWorks, Workday) and higher education environments is preferred.
Description
Responsible for purchasing product for resale and negotiating with vendors to determine pricing and deliverables. Responsible for the entire order process from initiating the purchase order to processing the invoice. Determines product need and quantity based on sales history. Advises departments on purchases and related policies and procedures. This position has discretion in the evaluation and selection of vendors and products. Works with AP to process and resolve invoices, credits, and commissions.Position SummaryThe Finance and Procurement Coordinator coordinates the procurement operations in Qatar and provides finance administration and reporting support across the Finance team. The position owns the purchase order process from vendor onboarding and requisition review through order issuance and invoice resolution, advises departments on purchasing and related policies and procedures, administers the CMU-Q contracts register, and prepares the internal reporting pack. The position also provides a quality review layer over work prepared by contracted finance support personnel and trained cross-cover for business and travel expense processes. The role is designed to be flexible: duties may be allocated and re-allocated within the Finance function as operational needs change.Key ResponsibilitiesProcurement and vendor operations Initiates and issues purchase orders in the University's ERP following review of departmental purchase requests for completeness, policy compliance, and funding. Manages vendor onboarding through PaymentWorks, including new vendor requests, registrationfollow-up with departments and vendors, and resolution of vendor and department queries. Evaluates vendor quotations and product or service options to determine whether they meetbusiness needs, and supports negotiation with vendors on pricing and deliverables. Recommends and researches alternate or new products, services, and sources of supply where these improve value, quality, or availability. Resolves issues and answers questions relating to departmental and individual orders, purchases, payments, and invoicing, and follows up with vendors to ensure orders are completed per agreedterms. Serves as a first-line resource and advisor to departments on the University's purchasing policies, procedures, and approval thresholds.Contracts administration Administers the CMU-Q contracts register across the contract life cycle, including renewals, amendments, and terminations. Ensures University contract requirements are in place for purchases, routing contract requests, terms and conditions reviews, and catering and event venue agreements to the University Contracts Office. Coordinates with Procurement Services and the Director, Finance on high-value purchases, requests for quotation, and requests for proposal.Financial operations and reporting Prepares and maintains the internal reporting pack, including the quarterly open purchase order and encumbrance review, oversight of the processed invoice listing, and the tuition revenue schedule. Processes and resolves payment-related matters in collaboration with Accounts Payable, including review of orders, receiving status, credits, and redistributions. Reviews reconciliations and schedules prepared by contracted finance support personnel before submission to the Director, Finance for approval. Supports year-end financial preparation, external audit, and agreed-upon procedures requests,including retrieval of purchase order and payment documentation.Cross-functional support Provides trained cover for business and travel expense processes, including expense report reviewand Procurement Card administration, during peak periods and absences. Supports the review of student account, financial aid, and receipts reconciliations in coordination with Enrollment Services. Supports procurement coordination for academic departments as needed.Service and general Offers first-class customer service to departments, vendors, and colleagues at all times. Assists with purchasing, financial, inventory, and audit reviews. Performs other related duties and projects as assigned.QualificationsEducation Bachelor's degree required. Business administration, accounting, finance, supply chain, or a relatedfield preferred.Experience One to three years of experience in purchasing, procurement, vendor management, contract administration, or accounting. Experience spanning more than one of these areas is preferred. Experience with University systems and policies (Oracle, PaymentWorks, and Workday) and with higher education or Qatar Foundation environments is preferred.Skills And Abilities Strong analytical, interpersonal, negotiation, and problem-solving and reasoning skills. Effective oral and written communication skills in English. Close attention to detail, with accurate and well-maintained records and reports. Ability to prioritize work, handle multiple tasks simultaneously, and meet deadlines under pressureand with frequent interruptions. Ability to work with sensitive information and to maintain confidentiality and discretion. Strong working knowledge of Microsoft Excel.Certifications A relevant professional certification (for example CSCP or CIPS) is preferred but not required.Direction, Supervision, and Decision Making Receives little instruction on day-to-day work and general instructions on new assignments. Provides functional oversight and quality review of the work activities of contracted finance support personnel. Does not have authority to undertake or recommend employment actions. Decisions have implications for the management and operations of the department, and the position may contribute to operational and business decisions.Working ConditionsNormal office environment on the CMU-Q campus during normal business hours. Evening and weekend work may occasionally be required during peak processing, close, and audit periods.Flexibility StatementThe responsibilities above describe the general nature and level of the work and are not an exhaustive list. The University may allocate and re-allocate duties within the Finance function as operational needschange, and the position is expected to provide cross-functional cover within the team.Joining the CMU team opens the door to an array of exceptional benefits.Benefits eligible employees enjoy a wide array of benefits including comprehensive medical, prescription, dental, and vision insurance as well as a generous retirement savings program with employer contributions. Unlock your potential with tuition benefits, take well-deserved breaks with ample paid time off and observed holidays, and rest easy with life and accidental death and disability insurance. Additional perks include a free Pittsburgh Regional Transit bus pass, access to our Family Concierge Team to help navigate childcare needs, fitness center access, and much more!For a comprehensive overview of the benefits available, explore our Benefits page.At Carnegie Mellon, we value the whole package when extending offers of employment. Beyond credentials, we evaluate the role and responsibilities, your valuable work experience, and the knowledge gained through education and training. We appreciate your unique skills and the perspective you bring. Your journey with us is about more than just a job; it's about finding the perfect fit for your professional growth and personal aspirations.Are you interested in an exciting opportunity with an exceptional organization! Apply today!LocationDoha, QatarJob FunctionProcurement and PurchasingPosition TypeStaff – Fixed Term (Fixed Term)Full Time/Part timeFull timePay BasisMore InformationPlease visit Why Carnegie Mellon to learn more about becoming part of an institution inspiring innovations that change the world. Click here to view a listing of employee benefitsCarnegie Mellon University is an Equal Opportunity Employer/Disability/Veteran. Statement of Assurance