✨ AI Summary
The Administrative Coordinator will provide daily administrative support to the HR & Admin Director and assigned departments, ensuring smooth and efficient operations. Key responsibilities include arranging travel, managing purchase orders and ERP records, acting as a contact for the security company, matching invoices, monitoring security personnel performance, overseeing employee transportation, coordinating with drivers for assignments and maintenance, and managing facility needs like buffet supplies and office items. The role requires a Bachelor's degree, 1-3 years of relevant experience, strong organizational and communication skills, proficiency in MS Office, a problem-solving mindset, and excellent English.
Requirements
Bachelor’s degree.1–3 years of experience in administrative, office coordination, or similar support role.Strong organizational and communication skills.Ability to manage external vendors and internal stakeholders effectively.Proficiency in MS Office (Excel, Word, Outlook).Problem-solving mindset and attention to detail.Excellent command of English (written and spoken).
Description
Job Purpose:To support the Administration Lead in ensuring smooth and efficient operations of administrative services.Key Responsibilities:Provide daily administrative support to the HR & Admin Director and assigned departments.Arrange travel bookings, accommodation, and logistics when required.Prepare purchase orders, maintain ERP records, and ensure all supporting documents are completeAct as the main point of contact for the contracted security company.Match invoices with purchase orders and delivery notes before sending them to the finance department and maintain updated vendor files.Monitor and evaluate the performance of security personnel and ensure compliance with company standards.Oversee daily operations of employee transportation buses, ensuring punctuality and safety.Liaise with transportation providers to manage routes, schedules, and capacity planning.Coordinate with the company driver(s) for daily assignments, vehicle maintenance, and route planning.Ensure proper documentation and compliance with traffic and safety regulations.Maintain logs for vehicle usage, fuel consumption, and maintenance schedules.Manage the Facility such as (Buffet needs, Offers for giveaways,Office supplies)