Requirements
Bachelor’s degree in Business Administration, Supply Chain, Procurement, Commerce, or a related field.2–5 years of experience in purchasing/procurement, preferably within Food Service, FMCG, Hospitality, Food Distribution, or Retail.Strong knowledge of the local food and FMCG supplier market.Experience purchasing food products, ingredients, packaging materials, and/or food-service supplies.Good negotiation and supplier-management skills.Strong analytical and cost-control skills.Good knowledge of ERP/procurement systems and Microsoft Excel.Good English communication skills.Strong attention to detail and follow-up skills.
Description
Job PurposeResponsible for sourcing, evaluating, and purchasing local food and non-food products in line with company requirements, quality standards, approved budgets, and delivery schedules. The role ensures the availability of required products while achieving competitive pricing and maintaining strong supplier relationships.Key ResponsibilitiesSource and identify reliable local suppliers for food, beverage, packaging, and non-food items.Obtain and compare supplier quotations to ensure competitive pricing and commercial terms.Negotiate prices, payment terms, lead times, minimum order quantities, and other purchasing conditions.Prepare and process Purchase Orders (POs) in accordance with approved purchasing procedures and DOA.Coordinate with Sales, Operations, Warehouse, Finance, and Quality teams to understand purchasing requirements.Ensure purchased products meet approved quality, specifications, packaging, shelf-life, and food safety requirements.Follow up with suppliers to ensure on-time delivery and resolve delivery discrepancies.Maintain and regularly update the approved supplier database and product price lists.Monitor market prices, availability, seasonal changes, and new products to identify cost-saving opportunities.Support supplier evaluation and performance monitoring based on price, quality, service, and delivery performance.Coordinate with Quality/QA regarding supplier approvals, product samples, specifications, and required documentation.Ensure proper documentation for purchases, including quotations, POs, delivery notes, invoices, and supplier records.Monitor purchasing spend against approved budgets and highlight significant price changes.Support inventory planning by coordinating purchasing activities with stock levels and demand forecasts.Identify alternative suppliers and products to minimize supply chain and availability risks.Ensure compliance with company procurement policies, procedures, and internal controls.Prepare regular purchasing reports covering purchases, savings, price variances, supplier performance, and outstanding orders.