Description
Job DescriptionResponsible for providing administrative support to the department, managing and assisting in activities that relate to facilitating the flow of work in the department. Also responsible for performing any other work as assigned and conducting administrative tasks in support of the department.ResponsibilitiesKey Responsibilities of the roleCorresponding Key Activities performed by the roleExecuting administration related activities in the departmentAnswering telephone calls, transferring calls to the appropriate parties and taking down requests for appointmentsLiaising with the facility staff on behalf of the ManagerManaging office equipment, including postage machine, printers, fax, photocopier, conference phone and projector and ensuring that of them are in working conditionEnsuring office supplies are adequately maintainedProviding assistance for activities such as coordination between various departments, reviewing reports, conducting studies and correspondenceSupporting the smooth execution of meeting and appointmentsMaintaining internal schedulesFacilitating meeting and appointment participationsCoordinating administrative support for meetingsUndertaking follow-up actions for meeting coordinationTaking minutes of meetings and documenting themArranging for travel and accommodations for team members, as requiredManaging the filing system in the departmentArranging a proper filing system for correspondences received or sent from the Manager's officeDeveloping, modifying, and maintaining any other data bases related to own departmental activities as assignedPreparing worksheets and charts as directedMaintaining client service standards Responding to verbal and written inquiries in a timely mannerFamiliarization training for new Human Resource employees Familiarizing new post holders with the running of the department to ensure that they gain competency in the duties and responsibilities of their roleContributing to team effortParticipating in team efforts as required time to timeCollaborating with other members of the team to carry out work smoothlyRequired QUALIFICATIONS Diploma or equivalent in any fieldDesiredBachelor's degree or equivalent or equivalent in any field