Facilities management administrators

Required Skills

Key ResponsibilitiesResidential & Facility Management Ensure all site residents are provided with clean, safe, and well-maintained accommodation in line with company standards and corporate image. Oversee daily operations of residential facilities, amenities, and common areas. Ensure adherence to residential rules, procedures, and policies, and maintain accurate resident records. Promote harmony and co-existence among residents, identify conflicts or concerns, and coordinate corrective actions with relevant internal departments. Contractor & Service Coordination Monitor and coordinate the performance of contractors providing: Catering services Janitorial and cleaning services Hygiene and pest control Laundry and uniform services Landscaping Transportation Sports and gym facilities Events and recreational services Ensure services are delivered as per agreed quality standards, schedules, and costs. Monitor service levels and address performance gaps with contractors. Employee Welfare & Engagement Contribute to employee welfare programs including sports, recreational, leisure, and entertainment activities. Organize and support company events, sports festivals, and engagement initiatives. Encourage residents to actively use online suggestion schemes and hazard reporting systems. Continuously review feedback and implement improvement initiatives to enhance living standards and safety culture. Health, Safety & Environment (EHS) Coordinate closely with the EHS team to ensure safety rules are communicated and implemented. Organize monthly and quarterly safety awareness sessions and campaigns. Ensure compliance with all relevant safety, quality, and environmental management policies and procedures. Administration & Reporting Prepare weekly and monthly operational reports. Manage petty cash activities including cheque collection and SAP petty cash deposits. Coordinate with warehouse teams to order residential and facility requirements. Maintain proper documentation, logs, and service records. Transportation Management Ensure employee transportation services operate as per approved routes, schedules, and operational requirements. Coordinate with transport providers to resolve service issues and improve efficiency. Skills & Competencies Strong administrative and coordination skills Experience in facility, accommodation, or camp management Contractor and vendor management exposure Knowledge of EHS practices and safety awareness programs Reporting and documentation skills SAP knowledge (petty cash module preferred) Good communication and interpersonal skills Qualifications & Experience Diploma or bachelor’s degree in Facilities Management, Business Administration, or related field 2–4 years of experience in: Facility / accommodation administration Camp management or employee welfare services UAE experiences preferred

To ensure safe, hygienic, and well-managed residential and facility services for companies' employees by coordinating accommodation operations, contractor services, employee welfare initiatives, and compliance with safety, quality, and environmental standards.