✨ AI Summary
WeOne is seeking an Administrator for their Facilities Management department in Dubai, United Arab Emirates. This permanent, full-time role is suitable for fresh graduates from the UAE. The Administrator will be responsible for collaborating in the review and monitoring of departmental KPIs, preparing quarterly performance reports, updating departmental procedures, and providing administrative and coordination support. They will also monitor and track daily Facilities Management (FM) activities, prepare progress reports, plan and coordinate meetings, record minutes, and track action items. The role involves monitoring FM contract status, supporting the development and review of SLAs and KPIs, maintaining regulatory compliance records, and assisting with Quotations Requests (QRs). Effective communication with vendors, contractors, and internal stakeholders is crucial, along with following up with service providers for monthly reports and verifying documentation. The Administrator will also track FM-related invoice submissions, monitor PO status, maintain accurate records, and coordinate the timely resolution of facilities-related issues.
Requirements
Freshers may apply who have graduated from UAE. Key responsibilities include reviewing and monitoring departmental KPIs, preparing performance reports, updating procedures, supporting system implementations, and providing administrative support. The role also involves monitoring daily Facilities Management (FM) activities, preparing progress reports, coordinating meetings, recording minutes, tracking action items, and managing FM contract status and SLAs/KPIs.
Description
Key ResponsibilitiesCollaborate in the review and monitoring of departmental KPIs and prepare quarterly performance reports for the Section Head.Update and maintain departmental procedures and documentation in line with management requirements.Support the implementation of new systems, processes, and quality initiatives within the department.Provide administrative and coordination support to the section as required.Liaise with internal departments and business units to support projects and operational activities.Assist with additional tasks and assignments as directed by the Manager – Quality & Support.Monitor and track the progress of all active Facilities Management (FM) activities on a daily basis.Prepare weekly and monthly progress reports and presentations summarizing FM activities and performance.Plan, schedule, and coordinate meetings to ensure compliance with contractual obligations and ad hoc requirements.Record meeting minutes, track action items, and follow up on progress.Monitor FM contract status and support the development and review of Service Level Agreements (SLAs) and Key Performance Indicators (KPIs).Maintain regulatory compliance records and provide timely notifications regarding certification renewals and expirations.Assist in the preparation and processing of Quotations Requests (QRs) as required.Communicate effectively with vendors, contractors, service providers, and internal stakeholders.Follow up with service providers and vendors to obtain monthly reports and verify supporting documentation.Track FM-related invoice submissions and monitor Purchase Order (PO) status.Maintain accurate records and documentation related to facilities operations and activities.Coordinate the timely resolution of facilities-related issues and service requests.Collaborate with cross-functional teams to support departmental and organizational objectives.Stay informed about industry trends and best practices in facilities management and recommend improvements where applicable.Freshers may apply who has been graduated from UAE