Requirements
The role requires strong communication skills (English is a must, Arabic is preferred), analytical skills, presentation skills, proficiency in Microsoft Office, and strong customer service and administration skills. Familiarity with Oracle - Al Madar System is also a requirement.
Description
JOB DESCRIPTIONRole : Admin AssistantLocation : Abu Dhabi Role Purpose:The regional administrative assistant is tasked with managing day to day administrative tasks and providing full support to the regional head and regional business/support units. This includes managing diaries, contacts, business travels, and other tasks and administrative office requirements (Office supplies, stationary, expenses, fees, maintaining credentials and collating various departmental submissions for trackers etc...)Key Accountabilities of the role Customer Goals.Organizing diary and scheduling internal or external meetings for team members giving priority to Head of DepartmentCommunicate with different departments via phone and emails and help team members fulfill their requirements and requests (i.e,IT , Administration, HR, Marketing.. etc.) and with external clientsCoordinate for Conferences, Invitations confirmations & prepare marketing materialGovernance & Controls goals:Arranging business trips for team members including getting the required internal approvals, applying for visa, making travel and hotel bookings, arranging transportation as needed and liaising with our clientsAll closed deals to be filed promptly per standard procedureMonitor department costs and expenses through monitoring department requisitions and expensesFamiliarity with all new policies procedures related to petty cash / Travel / Al Madar and HR and provide explanation to the teamFinancials:Handle all types of staff expenses reimbursements ( Medical, Club membership,travel, Business gathering,etc) on Oracle - Al Madar System and other expenses manually for (Zawya, Bloomberg, tombstones and other required invoices) & petty cash expensesMonitor department costs and expenses through monitoring department requisitions and expense and report to headPeople:Handle and Monitor internal departmental communication and communicate with various departments to answer all enquires for team and head of team (IT, Government Relation, Human Resources,etc…)Manage interview processes and contact new recruits and coordinate with HRSpecialist Skills / Technical Knowledge Required for this role:Communication skills (English A must with Arabic Preferred)Analytical SkillsPresentation skillsProficient user of Microsoft OfficeStrong customer service and administration skills