✨ AI Summary
The Operation Coordinator will be responsible for managing the entire order lifecycle, from receiving client purchase orders to coordinating with various departments for production, material availability, quality control, invoicing, and delivery. This role requires strong organizational and communication skills to ensure smooth execution and client satisfaction. The coordinator will act as a central point of contact, tracking order status, handling delays, and ensuring seamless collaboration between sales, technical office, production, procurement, accounting, and logistics teams.
Key requirements include a Bachelor's degree, 3-5 years of relevant experience, excellent communication and coordination abilities, strong follow-up and time management skills, and proficiency in Microsoft Excel. The ability to work under pressure and maintain attention to detail is crucial for this on-site, full-time position.
Requirements
Bachelor’s degree (Business Administration, or related field is a plus)3-5 years of experience in operations, manufacturing, or project coordinationStrong communication and coordination skillsExcellent follow-up and time management abilitiesGood problem-solving skills and ability to handle delays or issuesProficiency in Microsoft Excel and basic reportingAbility to handle multiple orders/projects simultaneouslyAttention to detail and high level of organizationBasic understanding of production or technical processes (preferred)Ability to work under pressure and meet deadlines
Description
Receive and review client Purchase OrdersCoordinate with technical office regarding drawings, approvals, and specificationsFollow up with production to ensure timelines are metCoordinate with procurement / warehouse for material availabilityMonitor quality control (QC) before deliveryCoordinate with accounting for invoicing and payment follow-upAlign with sales team on customer requirements and delivery commitmentsArrange delivery / shippingCommunicate updates to clientsTrack order status and handle any delays or issuesEnsure smooth coordination between all departments