Description
Virtual Assistant (Executive Support / CRM / Operations) – RemotePosition Type: Full-Time, Remote Working Hours: U.S. Business Hours (flexible based on client needs)About the RoleWe’re hiring a Virtual Assistant (VA) to support daily operations, communication, and execution across multiple business functions.This is not a passive admin role. You’ll act as a reliable execution partner, ensuring tasks are completed on time, communication stays organized, and nothing falls through the cracks.If you’re highly organized, proactive, and comfortable handling multiple responsibilities — this role fits you well.What You’ll OwnCalendar, Inbox & Admin Management (Core)Manage calendars, schedule meetings, and coordinate across time zonesOrganize inboxes, respond to emails, and flag prioritiesDraft professional communication (emails, memos, documents)Prepare meeting notes and track follow-upsData & System ManagementMaintain records in:Google SheetsMicrosoft ExcelCRMs like HubSpot / SalesforceKeep data accurate, updated, and well-structuredOrganize files across:Google DriveDropboxMicrosoft SharePointResearch & Task ExecutionConduct research on:CompetitorsVendorsMarket insightsCompile findings into structured summaries or presentationsSupport ad hoc requests and small projectsClient, Vendor & Communication SupportRespond to client inquiries or route them appropriatelyFollow up with vendors and track outstanding itemsEnsure clear, timely communication across stakeholdersOperations & Project SupportAssist with:Invoicing and expense trackingLight bookkeeping (if required)Maintain project trackers in:AsanaTrelloNotionMonday.comKeep workflows organized and updatedWhat Makes You a Strong FitYou are highly organized and detail-orientedYou take initiative without being askedYou communicate clearly and professionallyYou can manage multiple tasks without losing trackYou are reliable and follow through consistentlyRequired Experience & Skills1–2 years of Virtual Assistant, admin, or operations support experienceStrong proficiency in:Microsoft Office / Google WorkspaceExcellent written and verbal communication skillsStrong time management and organizational abilityReliable internet and ability to work independentlyNice to Have (Top Candidates)Experience with CRMs:HubSpot / Salesforce / ZohoFamiliarity with:QuickBooksXeroExperience supporting:FoundersStartupsRemote teamsHandling multiple clients or executives simultaneouslyWhat a Typical Day Looks LikeManage calendar and inbox, prioritizing urgent tasksUpdate CRM records and organize documentsPrepare reports, documents, or presentationsConduct research for ongoing projectsFollow up with vendors and stakeholdersReview tasks and prepare next-day prioritiesIn short: You ensure operations run smoothly and nothing slips through the cracks.Key Metrics (KPIs)Tasks completed accurately and on timeZero missed meetings or scheduling errorsFast and professional communication response timesOrganized and up-to-date recordsPositive feedback from clients and stakeholdersWhy This Role Stands OutHigh ownership and autonomyExposure to multiple business functionsOpportunity to grow into:Operations ManagerExecutive AssistantProject CoordinatorApply NowIf you:Are highly organizedTake ownership of tasksCommunicate clearly and reliablyThis role is a strong fit.