✨ AI Summary
This is a full-time Site Document Controller position in the construction industry, based in Dubai, UAE. The role involves managing the intake, handling, and storage of project documentation, developing document control processes, and ensuring compliance with formal requirements and standards. Key responsibilities include reviewing and updating documents, tracking versions, retrieving files, backing up and storing documents securely, and communicating with stakeholders regarding document inquiries. The role also requires writing letters, coordinating with engineers, responding to office emails, and ensuring all documentation is discoverable and accessible.
The ideal candidate will have a Bachelor's degree in Business Administration or a related field, with 3-7 years of experience. Proven experience with document control software and systems, strong attention to detail, excellent organizational and time-management skills, and familiarity with construction terminology are crucial. Proficiency in MS Office Suite (Excel, Word, Outlook) and document management systems is required. The ability to communicate effectively and solve problems independently or as part of a team is also important. Experience as a Site Document Controller on construction projects is preferred. Fluency in English (written and spoken) is mandatory, and Arabic language skills are considered an advantage.
Manage the intake, handling, and storage of documentation.Develop and implement processes for document control.Ensure all documentation meets formal requirements and required standards.Review and update documents as necessary.Track and manage versions of documents.Retrieve files as needed by company staff.Securely back up and store documents.Send emails and respond to all stakeholders regarding document-related inquiries and updates.Write letters and coordinate with engineers for document-relate
Requirements
- Bachelor’s degree in Business Administration or a relevant field such as Construction Management or engineering (preferred but not required).
- Proven experience with document control software and systems.
- Strong attention to detail and accuracy.
- Excellent organizational and time-management skills.
- Familiarity with construction terminology, processes, and documentation.
- Proficiency in MS Office Suite (Excel, Word, Outlook) and document management systems.
- Ability to communicate effectively with internal and external stakeholders.
- Strong problem-solving skills and the ability to work independently or within a team.
- Experience as a Site Document Controller on construction projects is preferred.
- Proficiency in English (written and spoken) is required.
- Arabic language skills will be considered an advantage.
Description
Manage the intake, handling, and storage of documentation.Develop and implement processes for document control.Ensure all documentation meets formal requirements and required standards.Review and update documents as necessary.Track and manage versions of documents.Retrieve files as needed by company staff.Securely back up and store documents.Send emails and respond to all stakeholders regarding document-related inquiries and updates.Write letters and coordinate with engineers for document-related purposes.Respond to emails coming to the office and coordinate with engineers for further responses.Ensure all documentation is discoverable and accessible.Properly organize and categorize documents.Coordinate with project teams to ensure all documents are accounted for and in the appropriate location.Record, review, and distribute minutes of meetings.Monitor regulatory activity to maintain compliance with records and document management laws.Act as the site-based focal point for all project documentation and correspondence.Maintain and control all site records, including drawings, specifications, RFIs, submittals, and approvals.Register, log, distribute, and follow up on incoming and outgoing project correspondence.Coordinate closely with the Project Manager and Project Engineer to track document status and deadlines.Ensure timely circulation of approved documents to site teams and relevant stakeholders.Maintain site registers for drawings, submissions, RFIs, NCRs, and instructions.Support contractual record-keeping by maintaining a complete and accurate document trail.