Requirements
High school diploma required; diploma or bachelor's in business administration or office administration preferred. 2-5 years of experience as a receptionist, front-desk officer, or administrative assistant, preferably in an accounting, audit, consultancy, legal, or professional services firm. Must have native Arabic and strong written/spoken English, excellent communication, interpersonal, telephone, and client-service skills. Proficiency in Microsoft Office Suite, email, office telephone systems, printers, scanners, and calendars. Strong organizational, attention to detail, and confidentiality skills are essential.
Description
Our firm is seeking a receptionist to join on an immediate basis.Job ObjectiveServe as the first point of contact for the firm and ensure professional and welcoming experience for clients, visitors, and business partners. The role includes managing front-desk operations and providing administrative support to facilitate the smooth daily operation of the office.Job ResponsibilitiesWelcome clients and visitors and direct them to the appropriate employee or department.Answer, screen, transfer, and record incoming calls and messages professionally.Manage the reception area, visitor records, appointments, meeting rooms, and access procedures.Receive, record, distribute, and dispatch mail, courier deliveries, correspondence, and documents.Monitor general email inquiries and direct them to the relevant department or employee.Provide administrative support, including document preparation, scanning, photocopying, filing, and record maintenance.Assist with meeting materials, client hospitality arrangements, and office-supply replenishment.Coordinate with the firm's audit, tax, advisory, and support-service teams and perform other assigned administrative duties.Maintain strict confidentiality when handling client information, financial records, correspondence, and internal documents.Qualifications & RequirementsHigh school diploma is required; a diploma or bachelor's degree in business administration, office administration, or a related field is preferred.Professional CertificatesNot requiredExperience (Areas of Expertise)Two to five years of experience as a receptionist, front-desk officer, administrative assistant, or similar role.Experience in an accounting, audit, consultancy, legal, or professional services firm is preferred.Required SkillsNative Arabic and strong written and spoken English.Excellent communication, interpersonal, telephone, and client-service skills.Proficiency in Microsoft Word, Excel, Outlook, email, and office telephone systems.Ability to operate printers, scanners, calendars, and other standard office technology.Strong organizational skills and the ability to manage appointments, documents, and multiple requests efficiently.Professional appearance and a friendly, patient, and client-focused approach.Strong attention to detail, accuracy, punctuality, reliability, and confidentiality.Ability to remain calm under pressure and coordinate effectively with different departments.Positive attitude and willingness to support colleagues.