✨ AI Summary
The Logistics & Warehouse Supervisor will be responsible for managing import logistics, freight coordination, and customs clearance processes. Key duties include coordinating shipments, managing freight forwarders, ensuring compliance with customs and regulatory requirements (including dangerous goods), and overseeing warehouse operations for receiving, quality control, put-away, and order picking. The role also involves managing stock accuracy, batch numbers, expiry dates, and FIFO rotation, as well as planning driver routes for deliveries and providing monthly reports on logistics costs, on-time delivery, and stock-outs to the General Manager.
This is a hands-on role requiring 4-6 years of experience in import logistics and distribution within the UAE, with direct experience in customs clearance and using the Dubai Trade portal. Proficiency in an ERP system and Excel is necessary. Fluent English is required, and knowledge of Arabic, Hindi, or Urdu is advantageous. The ideal candidate is a proactive "doer" who is precise with documents and raises problems early. The company offers a direct reporting line to the General Manager, a quarterly performance bonus, and standard UAE employment benefits.
Key responsibilitiesImport and freightCoordinate shipments with our suppliers in France, Italy and the NetherlandsManage freight forwarders: request quotations, place bookings, track shipments, decide between air and sea based on urgency and costCheck shipping documents before departure: commercial invoice, packing list, certificate of origin, safety data sheetsVerify and challenge freight invoicesCustoms clearance and complianceFile import declarations through the Dubai Trade portal, follow up
🎁 Benefits & Perks
Quarterly performance bonus, Employment visa, medical insurance, ticket every 2 years, and annual leave as per UAE Labour Law.
Requirements
Requirements
Essential
4 to 6 years of experience in import logistics and distribution in the UAE
Hands-on experience with customs clearance in Dubai and Jebel Ali, including filing declarations yourself on the Dubai Trade portal
Good working knowledge of an ERP system and solid Excel skills
Fluent English, written and spoken
Valid UAE driving licence
Advantageous
Experience with cosmetics, fragrances or other regulated consumer goods
IATA DGR certification or solid practical knowledge of dangerous goods
Working knowledge of Odoo
Arabic, Hindi or Urdu for day-to-day management of the ground team
How you work
You are a doer. In a company of our size, the person who supervises the warehouse is also the person who steps in when a delivery has to go out
You are precise with documents and you double-check before you file
You raise problems early rather than reporting them once they have become expensive
What we offer
A direct reporting line to the General Manager and genuine ownership of the logistics function
A quarterly performance bonus on top of the fixed salary, based on clear service and accuracy targets
Employment visa, medical insurance, ticket every 2 years and annual leave as per UAE Labour Law
The opportunity to work with some of the most prestigious names in luxury
Description
Key responsibilitiesImport and freightCoordinate shipments with our suppliers in France, Italy and the NetherlandsManage freight forwarders: request quotations, place bookings, track shipments, decide between air and sea based on urgency and costCheck shipping documents before departure: commercial invoice, packing list, certificate of origin, safety data sheetsVerify and challenge freight invoicesCustoms clearance and complianceFile import declarations through the Dubai Trade portal, follow up Bills of Entry and duty paymentsEnsure cosmetics compliance: Dubai Municipality product registration, MOIAT and ESMA requirementsHandle dangerous goods correctly. Fragrances fall under Class 3. You are responsible for declarations, UN-approved packaging and limited quantity rules. A single misdeclaration holds an entire container.Prepare re-export documentation for the GCC, including certificates of origin, legalisation and SABER / Saleem requirements for Saudi ArabiaWarehouse management (Al Quoz)Supervise the warehouse assistant across receiving, quality check, put-away and order pickingMaintain stock accuracy in our ERP system and run monthly cycle countsManage batch numbers, expiry dates and FIFO rotation. Flag slow-moving references early so that stock can be swapped with the brand before it expires.Track contractual buffer stock levels by brandDelivery and distributionPlan the driver's routes around each hotel's receiving hoursFollow up signed delivery notes and report back to the sales teamCoordinate deliveries outside Dubai and export shipments across the GCCReportingProvide a monthly report to the General Manager covering logistics cost per unit, on-time delivery, stock-outs and carrier claimsWork daily with the sales team on product availability datesPropose and implement actions to reduce freight and clearance costs