Requirements
The ideal candidate will have a graduate university degree and contracts administration experience, preferably in the Oil and Gas industry. Key skills include HSE and Quality System procedures, managing commercial agreements, risk assessment, subcontracts management, and handling variation order proposals and contracts administration.
Description
Petrofac is a leading international service provider to the energy industry, with a diverse client portfolio including many of the world's leading energy companies.We design, build, manage and maintain infrastructure for our clients. We recruit, reward, and develop our people based on merit regardless of race, nationality, religion, gender, age, sexual orientation, marital status or disability. We value our people and treat everyone who works for or with Petrofac fairly and without discrimination.The world is re-thinking its energy supply and energy security needs; planning for a phased transition to alternative energy sources. We are here to help our clients meet these evolving energy needs.This is an exciting time to join us on this journey.We support flexible working requests and have adopted a hybrid approach for most of our office-based roles. We ask employees to be present in the office at least three days per week.Are you ready to bring the right energy to Petrofac and help us deliver a better future for everyoneJOB TITLE: Assistant II - SubcontractsKey ResponsibilitiesUnder supervision, assist in developing and reviewing various types of subcontracts/commercial agreements and contracts. Support day to day administration of the contracts and related matters including bank guarantees and others to ensure contractor compliance.Primary DutiesS Interface with SCMS and upload/ download Bills and Bid tabs under guidance from Quantity Surveyor/Subcontract Engineer.S Assist in development and review of invitation to bid documents for tendering. Coordinate with Proposal Department to complete risk assessment process.S Maintain updated records of commercial agreements and contracts. Maintain a database of all correspondences between the client and Petrofac and advise the Project Director on the consequence if any.S Administer and prepare correspondence to the Contractors on contractual/commercial matters. Prepare commercial notices and certificates required by the contract terms.S Collect and collate backup information for preparation of invoices.S Collect and collate backup information for variation order proposals / claims.S Update and maintain auditable records and registers for monitoring bank guarantees, insurance certificates, insurance claims, certificates of delivery, Goods collection receipts, milestone details, audit etc.S Assist during preparation and compilation of proposal. Prepare minutes of meeting, reports, certificates, variations, claims etc.S Support Subcontracts management in maintain Departmental Data bases.S Maintains workflow by studying methods; implementing cost reductions; and developing reporting procedures.S Creates and revises systems and procedures by analyzing operating practices, recordkeeping systems, forms control, office layout, and budgetary and personnel requirements, implementing changes.S Implementation and adherence to HSE and Quality System procedures and plansS Carry out any other duties as directed by the supervisor.Essential Qualifications And SkillsA graduate university degree contracts administration experience preferably in Oil and Gas industry.Additional Information