Requirements
Requires 3-5 years of experience as an Executive Secretary or Executive Assistant, preferably supporting senior executives. A Bachelor's degree in Business Administration, Management, or a related field is necessary. Must possess strong English communication and business writing skills, advanced proficiency in Microsoft Office and SAP systems, and excellent organizational, communication, and confidentiality skills.
Description
Job Summary:The Executive Secretary provides professional administrative and coordination support to senior management, ensuring efficient management of schedules, meetings, correspondence, travel arrangements, and follow-up activities. The role supports the smooth operation of the executive office by maintaining confidentiality, coordinating with internal and external stakeholders, and using SAP and other digital systems to manage administrative tasks and records.Key Accountabilities:Manage executive calendars, meetings, appointments, and daily priorities.Prepare meeting agendas, presentations, reports, and executive documents.Coordinate travel, accommodation, visas, and itineraries.Manage correspondence, calls, and communications professionally and confidentially.Maintain organized records, confidential documents, and filing systems.Act as a point of contact between the executive and internal/external stakeholders.Follow up on action items, deadlines, and executive instructions with relevant departments.Coordinate meetings, leadership sessions, and executive events.Support tracking of projects, reports, and key initiatives.Use SAP systems for relevant administrative, purchasing, expense, or reporting activities.Maintain accurate records and prepare basic reports and trackers as required.Experience & Academic Qualifications:3–5 years of experience as an Executive Secretary, Executive Assistant, or similar role, preferably supporting senior executives.Bachelor's degree in Business Administration, Management, or a related field.Strong English communication and business writing skills.Advanced proficiency in Microsoft Office and SAP/SAP systems.Strong organizational, communication, and confidentiality skills.